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plsis:register_new_students [2016/11/07 22:01] max [I. Create Student Record] |
plsis:register_new_students [2018/02/27 19:17] (current) max |
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| + | {{tag>admin admin_essential student_records student_registration enrollments}} | ||
| ======Registering New Students====== | ======Registering New Students====== | ||
| - | //Please remember these important facts when working in the SIS. \\ | ||
| - | The SIS currently enables two menu styles, Classic and Modern. These Manuals are constructed with the Modern Menu in mind. If using Classic, the locations of certain procedures may vary.// \\ | ||
| =====I. Create Student Record===== | =====I. Create Student Record===== | ||
| Line 19: | Line 18: | ||
| - APLUS (optional - see school policies to hide or expose this tab) | - APLUS (optional - see school policies to hide or expose this tab) | ||
| - NSLP | - NSLP | ||
| - | - Accommodations/Release | + | - Accommodations/Release \\ {{:plsis:register_new_students3.png?nolink&800|}} |
| * **Step 5.** SAVE record. If the student is NEW, the SAVE button is on the last tab. Once the initial registrations have been saved, a SAVE button will appear within each tabbed area. \\ \\ | * **Step 5.** SAVE record. If the student is NEW, the SAVE button is on the last tab. Once the initial registrations have been saved, a SAVE button will appear within each tabbed area. \\ \\ | ||
| If you stop the process at this point, the student will be registered in the school but not yet “enrolled.” This student would be viewed on the main student list highlighted in red and be part of the intake roster | If you stop the process at this point, the student will be registered in the school but not yet “enrolled.” This student would be viewed on the main student list highlighted in red and be part of the intake roster | ||
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| * **Step 1.** Click on **Set Enrollment**. If the student was previously enrolled, you will click on **Edit** to update the record. | * **Step 1.** Click on **Set Enrollment**. If the student was previously enrolled, you will click on **Edit** to update the record. | ||
| - | * **Step 2.** Click the **Create New Enrollment Record** button | + | * **Step 2.** Click the **Create New Enrollment Record** button \\ {{:plsis:register_new_students4.png?nolink&800|}} |
| - | * **Step 3.** Add required information. | + | * **Step 3.** Add required information. \\ {{:plsis:register_new_students5.png?nolink&800|}} |
| * Start Date (enrollment date) | * Start Date (enrollment date) | ||
| * Enrollment Status (Primary) | * Enrollment Status (Primary) | ||
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| =====III. Special Enrollments===== | =====III. Special Enrollments===== | ||
| - | * **Step 1.** Students can be enrolled in special programs such as Special Education, English Learning, Free Lunch, etc. | + | * **Step 1.** Students can be enrolled in special programs such as Special Education, English Learning, Free Lunch, etc. |
| - | * **Step 2.** Click the Add Button \\ | + | * **Step 2.** Click the Add Button \\ {{:plsis:register_new_students6.png?nolink&800|}} |
| - | Choose the type of enrollment and enter the enrollment date. If you don’t see all the special programs listed you need, go to **Admin>>Settings>>Special Programs** to choose more \\ | + | Choose the type of enrollment and enter the enrollment date. If you don’t see the special program you need listed, go to **Admin>>Settings>>Special Programs** to choose more \\ |
| - | Depending on permissions someone else at your school may need to complete some of this information under the Accommodations tab | + | Depending on permissions, someone else at your school may need to complete some of this information under the Accommodations tab |
| - | * **Step 3.** SAVE- You can choose multiple special programs enrollments. Just click the green arrow to another type. | + | * **Step 3.** SAVE- You can create multiple special program enrollments by clicking the green add button. |
| =====IV. Set Staff Associations===== | =====IV. Set Staff Associations===== | ||
| Only add a staff record for student if they are enrolled in ReportWriter or the PLS. Other staff associations will come from class enrollments/homeroom. \\ | Only add a staff record for student if they are enrolled in ReportWriter or the PLS. Other staff associations will come from class enrollments/homeroom. \\ | ||
| //*Note:// If staff record has not been set in the Info and Employment completely, (Admin>>Staff Info>> Staff List) the staff member will not appear. | //*Note:// If staff record has not been set in the Info and Employment completely, (Admin>>Staff Info>> Staff List) the staff member will not appear. | ||
| - | * **Step 1.** Click ADD new assignment | + | * **Step 1.** Click ADD new assignment \\ {{:plsis:register_new_students7.png?nolink&800|}} |
| * **Step 2.** Click on the down arrow next to Working With field to choose a teacher | * **Step 2.** Click on the down arrow next to Working With field to choose a teacher | ||
| - | * **Step 3.** Enter the start date with this teacher | + | * **Step 3.** Enter the start date with this teacher \\ {{:plsis:register_new_students8.png?nolink&800|}} |
| //*Note:// If you have entered preferred student zip codes, desired caseload, and notes on specific students in the staff record area, this information will be available to you when choosing a staff assignment. | //*Note:// If you have entered preferred student zip codes, desired caseload, and notes on specific students in the staff record area, this information will be available to you when choosing a staff assignment. | ||
| * Click on Save Record | * Click on Save Record | ||
| * Click Finish | * Click Finish | ||
| - | * \\ | ||
| Enroll students into classes. This can be done from a student’s dashboard or from the class registration area. See manuals on Enrolling students in BrainHoney-BUZZ Learning Management Center or CMS manuals | Enroll students into classes. This can be done from a student’s dashboard or from the class registration area. See manuals on Enrolling students in BrainHoney-BUZZ Learning Management Center or CMS manuals | ||
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| All students newly enrolled in the school must have security permissions set IF you are using the Student Portal. You must have access to security/permissions area to perform this function. | All students newly enrolled in the school must have security permissions set IF you are using the Student Portal. You must have access to security/permissions area to perform this function. | ||
| - | * **Step 1.** Go to **Admin>>Settings>>Security>>Define Security Group** | + | * **Step 1.** Go to **Admin>>Settings>>Security>>Define Security Group** \\ {{:plsis:register_new_students9.png?nolink&800|}} |
| * **Step 2.** Scroll down to *PUBLIC STUDENT PORTAL (Choose the group with or without class registration depending on what your school is using.) | * **Step 2.** Scroll down to *PUBLIC STUDENT PORTAL (Choose the group with or without class registration depending on what your school is using.) | ||
| * **Step 3.** Click on **Members** for that group \\ | * **Step 3.** Click on **Members** for that group \\ | ||