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--- plsis:attendancecodes [2016/03/03 19:57]
max removed
+++ plsis:attendancecodes [2019/04/04 22:09] (current)
max [I. Setting Codes your School Will Use]
@@ Line 1: / Line 1: @@
-Updated 9/16/2013 Page 1
+{{tag>attendance admin admin_essential attendance_codes}}
+==== Attendance Codes and Claim Override ====
+\\
+When students are marked absent or tardy, schools enter a code for the type of absence. This manual explains how to set up the codes your school will use and the two ways you can mark the codes for the absent days. \\
+==== I. Setting Codes your School Will Use ====
+\\
+  * Step 1. In the SIS go to **Admin>Attendance>Admin>Attendance Codes**\\
+{{plsis:attendancecodes1.png?nolink&500|}}
-Attendance Codes - Classroom-Based Attendance
-When students are marked absent or tardy, schools enter a code for the type of absence.
-This manual explains how to set up the codes your school will use and the two ways you can
-mark the codes for the absent days.
-A. Setting Codes Your School Will Use.
-B. Entering Codes
-A. Setting Codes Your School Will Use.
-. In SpSIS go to Administration>>Attendance>>Administration>>Attendance Codes
-. Some codes are preset. To enter new codes click Add New under the desired program type.
-Generated by Foxit PDF Creator © Foxit Software
-http://www.foxitsoftware.com For evaluation only.
-Updated 9/16/2013 Page 2
+  * Step 2. To enter new codes, click Add New under the desired program type. \\ Some codes are preset.\\
+{{plsis:attendancecodes2.png?nolink&500|}}
+{{plsis:attendancecodes3.png?nolink&800|}}
+  * Step 3. Fill in the following fields: \\ -Code: What do you want the code to be. \\ -Color: Choose a color that will be distinct and has not been used yet. \\ -Brief Description: Enter a brief description so other people will know what the code is. \\ -Attendance Target: What type of attendance is this code for. \\ -Apportioned: Will this code allow apportionment? \\ -Excused: Will this code mark the day as excused? \\ -Perfect: Will this code be considered analogous to 'Present' and be eligible to be considered in the "Perfect Attendance" report. \\ -Show in Admin Override: Will the code be available on the Administration Claim Override Report.
-. Enter the information in the fields
+  * Step 4. Click the Save Changes button. \\ Now the code will be shown as an option on the attendance Codes page. \\
- Code: What do you want the code to be.
- Color: Choose a color that will be distinct and not used yet.
- Brief Description: Enter a brief description so other people will know what the
- code is.
- Attendance Target: What type of attendance is this code for.
- Apportioned: Will this code allow apportionment?
- Excused: Will this code mark the day as excused?
- Perfect: Will this code be considered analogous to ‘Present’ and be eligible to be
-…….considered in the “Perfect Attendance” report.
- Show in Admin Override: Will the code be available on the Administration Claim
-…….Override Report.
-Click the 'Save Changes' button
-Now the code will show as an option.
-Continue to set up any other codes you want to use in this manner.
-B. Overriding Attendance Codes
-Now choose Administration>>Attendance>>Administration>>Attendance Claim Override
-Generated by Foxit PDF Creator © Foxit Software
-http://www.foxitsoftware.com For evaluation only.
-Updated 9/16/2013 Page 3
+=== I-A: Enabling New Codes for Instructor Use ===
+Following the steps above, your new attendance codes are available in the system for administrators to use in Attendance Claim Override, but are not available for instructors to use on their initial attendance claims.
-. Choose
+If you'd like instructors to be able to use the codes, complete the following:
- The attendance period/learning period you wish to work with
+  - Go to **Admin > Settings > Program Options**
- The teachers you want to work with (classroom or teacher of record)
+  - Click on the **Edit** link to the far right of the program name matching the Attendance Target you chose for the new code(s) (See Step 3 above)
- If you want only absent claims to show - check the Hide ‘Present’ Claims box.
+  - Find the new codes in the list in the **Attendance Codes** section near the center of the next page.
- If you want to hide informational attendance claims - check the box.
+  - To make the code available for instructors, check the box in the **Code** column. To make it the default code when claiming attendance, check the box in the **Default?** column.
- If you want the report to generate in PDF format - check the box.
+==== II. Overriding Attendance Claims ====
-Click the UPDATE button.
+\\
-. You will get a list of all students enrolled on that day. Days absent will show in red and tardy
+  * Step 1. Go to **Admin>Attendance>Admin>Attendance Claim Override**\\
-claims will show in yellow.
+{{plsis:attendancecodes4.png?nolink&500|}}
-. If you click on any of the claims, a pop-up will appear and you will be able to choose the code
-that you wish to override the original claim with.
-Generated by Foxit PDF Creator © Foxit Software
-http://www.foxitsoftware.com For evaluation only.
-Updated 9/16/2013 Page 4
+  * Step 2. Fill in the following fields: \\ - The Academy \\ -School Year \\ -School Track \\ -Learning Period \\ -Date Range \\ -Academy Instructor (if desired) \\ -Teacher of Record (if desired) \\ -Attendance Target (if desired) \\ -Whether or not to hide "Present" claims, "Informational" claims, or Deleted claims \\ -Or just search for a specific student by name \\
+  * Step 3. Click Update \\ {{plsis:attendancecodes5.png?nolink&800|}} \\ You will get a list of all students who had attendance claimed for the specifications you set \\ Green Squares indicate that the student was present, red squares indicate that the student was absent, and yellow squares indicate that the student was tardy \\ If you click on any of the claims, a pop-up will appear and you will be able to choose the code that you wish to override the original claim with \\
+{{plsis:attendancecodes6.png?nolink&300|}}
-. Save the page before exiting.
+  * Step 4. Click save to save any changes you have made \\ You can mass change claims by selecting the "Details" check box and clicking the "Edit Details" buttons.\\ \\ {{plsis:attendancecodes7.png?nolink&800|}} \\ \\ From this page you can change multiple attendance claims at once by changing fields in the top "Set All" row. The claims can also be mass-deleted by selecting the check box on the top left hand side of the page.\\ Then select the terms you wish to change and it will populate the fields as requested.//Click Save Changes button when you are finished. \\ \\ {{plsis:attendancecodes8.png?nolink&800|}} \\ \\ By clicking on this Hist link, you can view the History of an attendance claim with details such as the date/time that claim was made and the staff member who claimed the attendance.//
-If you need to adjust multiple claims for a class you can mass change claims by selecting the
-“Details” check box and then clicking the “Edit Details” button.
+{{plsis:attendancecodes9.png?nolink&500|}}
-From this page you can change multiple attendance claims at once by selecting the check box on
-the top left hand side of the page. Then select the terms you wish to change and it will populate
-the fields as requested. When you are finished, click the Save Changes button.
+ --- //Last Updated by [[max@schoolpathways.com|Max Williams]] on 2016/03/07 19:49//
-You can also view the History of an attendance claim with details such as the date/time the claim
-was made and the staff member who claimed the attendance. You can access this data by clicking
-on the “Hist” link.
-Generated by Foxit PDF Creator © Foxit Software
-http://www.foxitsoftware.com For evaluation only.