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pls:copy [2018/01/30 22:38] max |
pls:copy [2018/01/30 22:45] (current) max [Part II: Pre-Copy Settings and Adjustments] |
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| - A new set of fields labeled **Copy MA Options** will appear to the right of the Search Box with the track and the reporting periods you're copying from and to. Make sure the reporting periods are correct and then click the **Set CC Settings** button. //Do not click the **Perform CC** button yet!// \\ {{ :pls:copy2.png?nolink&300 |}} \\ | - A new set of fields labeled **Copy MA Options** will appear to the right of the Search Box with the track and the reporting periods you're copying from and to. Make sure the reporting periods are correct and then click the **Set CC Settings** button. //Do not click the **Perform CC** button yet!// \\ {{ :pls:copy2.png?nolink&300 |}} \\ | ||
| * <wrap tip>Click on the question mark icon next to **Copy MA Options** to display step-by-step directions on the copy process</wrap> | * <wrap tip>Click on the question mark icon next to **Copy MA Options** to display step-by-step directions on the copy process</wrap> | ||
| - | - Scroll down to the list of students and open any student folder you want to copy by clicking on the blue arrow to the left of each student's name. If you are copying all or most of your students, you can click the Expand/Collapse Students arrow near the bottom of the Search box at the top of the page to open all student files, and then close any records you do not wish to copy. All selected courses in an open student folder will be copied, but for the examples in this article two student files are opened to copy. | + | - Scroll down to the list of students and open any student folder you want to copy by clicking on the blue arrow to the left of each student's name. If you are copying all or most of your students, you can click the Expand/Collapse Students arrow near the bottom of the Search box at the top of the page to open all student files, and then close any records you do not wish to copy. |
| * As you open student records after clicking on **Set CC Settings**, you will notice a new column labeled **Copy Course?** along with green plus icons ({{plsis:addicon.png?nolink&16}}) to the right of each PLS class name and each individual curricula. A green plus icon to the right of a course or curriculum means that it will be copied to the selected reporting period, while a red X icon indicates it will not be copied. Click on the green plus to toggle it to a red X, and click it again to toggle it back. | * As you open student records after clicking on **Set CC Settings**, you will notice a new column labeled **Copy Course?** along with green plus icons ({{plsis:addicon.png?nolink&16}}) to the right of each PLS class name and each individual curricula. A green plus icon to the right of a course or curriculum means that it will be copied to the selected reporting period, while a red X icon indicates it will not be copied. Click on the green plus to toggle it to a red X, and click it again to toggle it back. | ||
| * <wrap important>Only PLS classes can be copied. If the student is enrolled in CMS classes, they must be enrolled in a class that takes place during the second semester for it to show on the PLS Student Roster. If a student has a PLS class which is merged with a CMS class, it will need to be merged again after the copy in the next reporting period.</wrap> \\ {{ :pls:copy3.png?nolink&700 |}} \\ | * <wrap important>Only PLS classes can be copied. If the student is enrolled in CMS classes, they must be enrolled in a class that takes place during the second semester for it to show on the PLS Student Roster. If a student has a PLS class which is merged with a CMS class, it will need to be merged again after the copy in the next reporting period.</wrap> \\ {{ :pls:copy3.png?nolink&700 |}} \\ | ||
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| \\ {{ :pls:copy5.png?nolink&400 |}} \\ | \\ {{ :pls:copy5.png?nolink&400 |}} \\ | ||
| - | If a course name needs to be changed, it may be required that the course it is attached to needs to be changed as well. To do this, click on the Name field or the Course Catalog field for the class that needs to be changed and new fields will appear that allow you to choose a new course and name for the class. Once you've chosen a new course, click the Set button to save the change. | + | If a class name needs to be changed, it may be required that the course it is attached to needs to be changed as well. To do this, click on the Name field or the Course Catalog field for the class that needs to be changed and new fields will appear that allow you to choose a new course and name for the class. Once you've chosen a new course, click the Set button to save the change. |
| Once you've made all necessary changes to the classes, type "CONFIRM" into the box at the bottom of the page and click the **Copy ALL Courses** button, and you're done! You should now see your new courses on the PLS Roster after changing the Reporting Period/Date Range field in the Search Box. | Once you've made all necessary changes to the classes, type "CONFIRM" into the box at the bottom of the page and click the **Copy ALL Courses** button, and you're done! You should now see your new courses on the PLS Roster after changing the Reporting Period/Date Range field in the Search Box. | ||