plsis:studentgradeleveladvancement [School Pathways Knowledge Base]

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{{tag>admin admin_essential enrollments year_end_processes student_records}}
===== Student Grade Level Advancement =====
<WRAP center round info 60%>
Looking for information on **Mass Enrollment Rollovers and Matriculations**? [[products:admin:advancement|Click Here]].
</WRAP>



==== Manual Advancement ====

Student grade levels can be advanced manually by going into each student’s enrollment page \\ \\
You must end the current enrollment with a state exit code of E490: Summer or Intersession exit. Then start a new enrollment with the new grade level and new date. The old enrollment can end the last day of school for the school year that just closed and be re-enrolled the next day. Any two dates can be chosen. It’s best to NOT leave a gap in student enrollment dates.

=== Ending old Enrollment ===

  * Step 1. Open student by searching in right upper hand corner OR show student list under Admin>>Student Info>> Show Student List \\ {{plsis:studentgradeleveladvancement1.png?nolink&700|}} \\
  * Step 2. Click on Enr \\ This student has two enrollment records. One of them is not current- it has ended.
    * Inactive enrollment show in gray. 
    * The green enrollment record is the current enrollment for attendance.
  * Step 3. Click on Edit for current enrollment \\ {{plsis:studentgradeleveladvancement2.png?nolink&700|}} \\ 
  * Step 4. Enter a finish date
  * Step 5. Choose the E490 State Exit Code. Don’t choose to end the enrollment in every other program or you will have to re-enroll the student with the teacher and in all Special Programs \\ {{plsis:studentgradeleveladvancement3.png?nolink&700|}} \\
  * Step 6. SAVE record

=== Create New Enrollment Record ===
  * Step 1. Click on Create New Enrollment Record button
  * Step 2. Add the following:
    * Start date 
    * Learning Center (if you have this set up for your school)
    * Track
    * Program
    * Graduation Requirement
    * Step 2. Click Save Record button


If you would like to advance all students one grade level, (usually done at the end of the school year): \\

Go to Admin>>Student Info>>Mass Changes>> Enrollment Rollovers and Grade Level Advancement \\

DO NOT advance students until any summer sessions are completed. For further help with this, please call School Pathways support at 866-200-6936!