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plsis:transcript_settings [2017/05/10 16:24] max ↷ Page name changed from plsis:transcriptsettings to plsis:transcript_settings |
plsis:transcript_settings [2018/03/12 17:55] (current) max |
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| - | {{tag> admin admin_essential transcripts student_records}} | + | {{tag> admin admin_essential transcripts student_records transcript_settings transcript_modifiers gpa_types gpa_scales}} |
| =====Transcript Settings===== | =====Transcript Settings===== | ||
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| Set Transcript Credit Requirements | Set Transcript Credit Requirements | ||
| \\ | \\ | ||
| - | - Click 'Add a new school type.' | + | - Click 'Add a new school type.' \\ {{:plsis:transcript_settings1.png?nolink&700|}} \\ |
| - Name your school type, choose the grade levels, report card template, and select if you want to calculate credits for this type. SAVE. \\ This will automatically create a “General Education” graduation type under your new school type. \\ If you need to create a new graduation type, click the Add a new graduation type link. \\ Type in the name of the new graduation type (ex: College Prep Education). Don’t forget to set the rollover category. | - Name your school type, choose the grade levels, report card template, and select if you want to calculate credits for this type. SAVE. \\ This will automatically create a “General Education” graduation type under your new school type. \\ If you need to create a new graduation type, click the Add a new graduation type link. \\ Type in the name of the new graduation type (ex: College Prep Education). Don’t forget to set the rollover category. | ||
| - | - Click Add a new course category for this graduation type. Enter a category name and click SAVE. | + | - Click Add a new course category for this graduation type. Enter a category name and click SAVE. \\ {{:plsis:transcript_settings2.png?nolink&700|}} \\ |
| - Continue to add course categories as needed by clicking on 'Add a new course category' and saving until you have all categories entered. If you make a mistake, click on the category, such as English, and edit or delete the course category. | - Continue to add course categories as needed by clicking on 'Add a new course category' and saving until you have all categories entered. If you make a mistake, click on the category, such as English, and edit or delete the course category. | ||
| - | - Most schools make Electives their rollover category so any extra credits taken in any other course category will be “rolled over” to electives. Do this by clicking on the Electives category and then selecting the “Make this the rollover category for all graduation types” button. \\ The rollover category will be highlighted in green. | + | - Credit Rollovers |
| + | - Most schools make Electives their rollover category so any extra credits taken in any other course category will be “rolled over” to electives. Do this by clicking on the Electives category and then selecting the “Make this the rollover category for all graduation types” button. \\ The rollover category will be highlighted in green. \\ {{:plsis:transcript_settings3.png?nolink&300|}} \\ | ||
| + | - You may have multiple rollover categories. \\ For example, we have a Higher Math category and a Lower Math category. Sometimes students only take Higher Math and their credits first rollover to the Lower Math category before rolling over to general/electives. Credits would continue to roll to electives if the secondary category is full. \\ Use the drop-down in the "Rollover to" field to choose where you want the extra credits in a category to roll. \\ {{ :plsis:transcript_settings10.png?nolink&700 |}} \\ | ||
| - Enter the credits required for each course type and click SET. | - Enter the credits required for each course type and click SET. | ||
| <WRAP center round 80% tip> | <WRAP center round 80% tip> | ||
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| Set Printed Transcript Options | Set Printed Transcript Options | ||
| - | + | \\ | |
| Determine what optional information will be included in students' printed transcripts. | Determine what optional information will be included in students' printed transcripts. | ||
| + | \\ {{:plsis:transcript_settings4.png?nolink&700|}} \\ | ||
| ===== Step #2 - MODS Tab ===== | ===== Step #2 - MODS Tab ===== | ||
| - | |||
| Define Transcript Modifiers | Define Transcript Modifiers | ||
| \\ \\ | \\ \\ | ||
| - | Choose what modifiers you want to be be to use on your transcripts. The basic list is given and this may be all you need. If you would like to add modifiers to the list, click on CHANGE MODIFIER LIST. Then click on ADD. | + | Choose what modifiers you want to use on your transcripts. The basic list is given and this may be all you need. If you would like to add modifiers to the list, click on CHANGE MODIFIER LIST. Then click on ADD. |
| - | \\ \\ | + | |
| - | Example: students might have courses that will not be taken for credit. Click Add and enter “nc” and “course not taken for credit” in the fields. Change the Modifier Set to read “**Create New Set Called” and then enter your own name in the blank field. Save. You can also to choose the 'Skip GPA" calculation and "Skip Credits" calculation for any course set with this modifier. Save. | + | |
| \\ \\ | \\ \\ | ||
| + | Example: students might have courses that will not be taken for credit. Click Add and enter “nc” and “course not taken for credit” in the fields. Change the Modifier Set to read "Create New Set Called” and then enter your own name in the blank field. Save. You can also to choose the 'Skip GPA" calculation and "Skip Credits" calculation for any course set with this modifier. Save. | ||
| + | \\ {{:plsis:transcript_settings5.png?nolink&700|}} \\ | ||
| Click Cancel/Done to return to the main page. | Click Cancel/Done to return to the main page. | ||
| \\ \\ | \\ \\ | ||
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| \\ \\ | \\ \\ | ||
| Click Use Selected. | Click Use Selected. | ||
| + | \\ {{:plsis:transcript_settings6.png?nolink&700|}} \\ | ||
| - | ===== STEP #3 - Mods and Marks Tab ===== | + | ===== Step #3 - Mods and Marks Tab ===== |
| Access this page by clicking on the Mods & Marks tab at the top of the page. | Access this page by clicking on the Mods & Marks tab at the top of the page. | ||
| - | \\ \\ | + | \\ {{:plsis:transcript_settings7.png?nolink&700|}} \\ |
| Above, is a list of all the class marks that are acceptable for transcripts, and a list of all the modifier sets. You may want to set things so that certain marks cannot be used with certain modifier sets. | Above, is a list of all the class marks that are acceptable for transcripts, and a list of all the modifier sets. You may want to set things so that certain marks cannot be used with certain modifier sets. | ||
| \\ \\ | \\ \\ | ||
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| Check the marks that are OK with each class modifier set, then press "Save Allowed Marks" to set. | Check the marks that are OK with each class modifier set, then press "Save Allowed Marks" to set. | ||
| - | ===== STEP #4 - GPA Types Tab ===== | + | ===== Step #4 - GPA Types Tab ===== |
| Access this page by clicking on the GPA Types tab at the top of the page. | Access this page by clicking on the GPA Types tab at the top of the page. | ||
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| - Set the GPA types for your school (if you need to add more click on Add New Type). | - Set the GPA types for your school (if you need to add more click on Add New Type). | ||
| - Choose if you want a class rank to be calculated using this GPA. You must choose one and then click Save Class Rank/Default Scales. If you want another GPA type calculated for Class Rank, choose a new one and then click Save Class Rank/Default Scales again. | - Choose if you want a class rank to be calculated using this GPA. You must choose one and then click Save Class Rank/Default Scales. If you want another GPA type calculated for Class Rank, choose a new one and then click Save Class Rank/Default Scales again. | ||
| - | - Choose if you want the GPA to be calculated on an un-weighted or weighted scale. Unless | + | - Choose if you want the GPA to be calculated on an un-weighted or weighted scale. Unless you want all grades types to have a boost (5.0 scales instead of 4.0), leave this as “Unweighted.” |
| - | you want all grades types to have a boost (5.0 scales instead of 4.0), leave this as “Unweighted.” | + | - Click on “More Details” and choose what grade levels this particular GPA type will reflect and then choose what modifiers you want for that GPA type. The “Default” sets the grading scale to whatever you did in step 3 (usually unweighted). Notice, for example, that the Pass/Fail grade type is not added into the GPA calculation and the honors and AP are given an extra point. Click SAVE when you have completed this page. |
| - | Click on “More Details” and choose what grade levels this particular GPA type will reflect and then choose what modifiers you want for that GPA type. The “Default” sets the grading scale to whatever you did in step 3 (usually unweighted). Notice, for example, that the Pass/Fail grade type is not added into the GPA calculation and the honors and AP are given an extra point. Click SAVE when you have completed this page. | + | |
| \\ \\ | \\ \\ | ||
| //The warning sign icon shown in the view below tells you that not all grade levels are set when calculating the GPA.// | //The warning sign icon shown in the view below tells you that not all grade levels are set when calculating the GPA.// | ||
| + | \\ {{:plsis:transcript_settings8.png?nolink&700|}} \\ | ||
| - | ===== STEP #5 - Define Transcript GPA Scales ===== | + | ===== Step #5 - Define Transcript GPA Scales ===== |
| What marks do you want to allow for classes, and how much value should they have? | What marks do you want to allow for classes, and how much value should they have? | ||
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| \\ \\ | \\ \\ | ||
| The check boxes set what marks you allow teachers to use on the different report cards set in the system. | The check boxes set what marks you allow teachers to use on the different report cards set in the system. | ||
| - | + | \\ {{:plsis:transcript_settings9.png?nolink&700|}} \\ | |
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