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plsis:schoolsetup [2017/01/17 17:51] 74.127.125.220 ↷ Links adapted because of a move operation |
plsis:schoolsetup [2018/02/28 17:33] (current) max |
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| + | {{tag>admin admin_essential transcripts calendars attendance transcript_settings gpa_types program_options}} | ||
| ====== School Setup ====== | ====== School Setup ====== | ||
| - | // Please remember these important facts when working in the SIS. \\ | ||
| - | The SIS currently enables two menu styles, Classic and Modern. These Manuals are constructed with the Modern Menu in mind. If using Classic, the locations of certain procedures may vary.// | ||
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| * **Step 1**. Go to **Admin>Settings>School Calendars** | * **Step 1**. Go to **Admin>Settings>School Calendars** | ||
| - | * **Step 2**. Click Add New Track \\ {{plsis:schoolsetup1.png?nolink&700|}} \\ If you want to hide the new track from new registrations, click the box. \\ {{plsis:schoolsetup2.png?nolink&300|}} \\ | + | * **Step 2**. Click either the **Set/Define School Tracks** link or the **Tracks** tab. |
| + | * **Step 3**. Click **Add New Track** \\ {{plsis:schoolsetup1.png?nolink&700|}} \\ If you want to hide the new track from new registrations, click the box. \\ {{plsis:schoolsetup2.png?nolink&300|}} \\ | ||
| * **Step 3**. Click save changes. | * **Step 3**. Click save changes. | ||
| ==== Set School Calendar for a School Year ==== | ==== Set School Calendar for a School Year ==== | ||
| - | * **Step 1**. Click on the Calendar days tab at the top | + | * **Step 1**. Go to **Admin>Settings>School Calendars** |
| + | * **Step 2**. Click on the Calendar days tab at the top | ||
| * Choose the new school year and correct track you wish to add calendar dates for then click Set Year Details button. \\ {{plsis:schoolsetup3.png?nolink&700|}} \\ | * Choose the new school year and correct track you wish to add calendar dates for then click Set Year Details button. \\ {{plsis:schoolsetup3.png?nolink&700|}} \\ | ||
| - | * **Step 2**. Enter the dates for the first and last day of school | + | * **Step 3**. Enter the dates for the first and last day of school |
| - | * Entering P1, P2, oar YE dates are not necessary at this time and should not be set | + | * Entering P1, P2, or YE dates are not necessary at this time and should not be set |
| * Click Save Above Details | * Click Save Above Details | ||
| - | * **Step 3**. Click “Define Dates” | + | * **Step 4**. Click “Define Dates” |
| * You will now add a check to every box to turn the box blue | * You will now add a check to every box to turn the box blue | ||
| * Or you can go to the bottom of the page and click the “Set all unchecked days to Normal Schoolday” check box. This will auto-fill all days to normal school days \\ {{plsis:schoolsetup4.png?nolink&300|}} {{plsis:schoolsetup5.png?nolink&300|}} \\ | * Or you can go to the bottom of the page and click the “Set all unchecked days to Normal Schoolday” check box. This will auto-fill all days to normal school days \\ {{plsis:schoolsetup4.png?nolink&300|}} {{plsis:schoolsetup5.png?nolink&300|}} \\ | ||
| * Click inside a blue box to change color to code for different categories (Holidays, Emergency days, ACA days, etc. | * Click inside a blue box to change color to code for different categories (Holidays, Emergency days, ACA days, etc. | ||
| - | * **Step 4**. At the bottom of the page click Set this calendar to Active \\ Note: You will get an error message if you have less than 175 days in your calendar | + | * **Step 5**. At the bottom of the page click Set this calendar to Active \\ Note: You will get an error message if you have less than 175 days in your calendar |
| - | * **Step 5**. Click Save | + | * **Step 6**. Click Save |
| ==== Set Schoolwide Learning Periods ==== | ==== Set Schoolwide Learning Periods ==== | ||
| - | * **Step 1**. Click Set Schoolwide Learning Periods | + | * **Step 1**. Go to **Admin>Settings>School Calendars** |
| + | * **Step 2**. Click Set Schoolwide Learning Periods | ||
| * In the drop down, select the school year and track you want to set Learning Periods for and click next. | * In the drop down, select the school year and track you want to set Learning Periods for and click next. | ||
| - | * You will see boxes to start entering your beginning and ending dates for each Learning Periods. | + | * You will see boxes to start entering your beginning and ending dates for each Learning Period. |
| * As you enter the dates, they will change to another color on the calendar on the right. \\ Note: If you skip dates, you will see a red alert above the Save above Learning Periods button. In addition, you will not be able to save your LPs if you are missing a school day \\ {{plsis:schoolsetup6.png?nolink&700|}} \\ | * As you enter the dates, they will change to another color on the calendar on the right. \\ Note: If you skip dates, you will see a red alert above the Save above Learning Periods button. In addition, you will not be able to save your LPs if you are missing a school day \\ {{plsis:schoolsetup6.png?nolink&700|}} \\ | ||
| - | * **Step 2**. Enter dates by clicking on the calendar icon or by entering in the following format: mm/dd/yyyy \\ {{plsis:schoolsetup7.png?nolink&300|}} \\ | + | * **Step 3**. Enter dates by clicking on the calendar icon or by entering in the following format: mm/dd/yyyy \\ {{plsis:schoolsetup7.png?nolink&300|}} \\ |
| - | * **Step 3**. Click Save above Learning Periods | + | * **Step 4**. Click Save above Learning Periods |
| ==== Set Reporting Periods ==== | ==== Set Reporting Periods ==== | ||
| - | * **Step 1**. Click Reporting Periods at the top of the page. | + | * **Step 1**. Go to **Admin>Settings>School Calendars** |
| - | * **Step 2**. Choose the school year and track you want to work in and click edit. | + | * **Step 2**. Click Reporting Periods at the top of the page. |
| - | * **Step 3**. Click on the first and last day of the first reporting period. \\ {{plsis:schoolsetup8.png?nolink&300|}} \\ | + | * **Step 3**. Choose the school year and track you want to work in and click edit. |
| + | * **Step 4**. Click on the first and last day of the first reporting period. \\ {{plsis:schoolsetup8.png?nolink&300|}} \\ | ||
| * On the right side-lower box you will see “Adding a New Reporting Period” | * On the right side-lower box you will see “Adding a New Reporting Period” | ||
| * Most common answers are SEMESTER, TRIMESTER, SESSION, or QUARTER | * Most common answers are SEMESTER, TRIMESTER, SESSION, or QUARTER | ||
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| ==== Set Bell Periods (Optional) ==== | ==== Set Bell Periods (Optional) ==== | ||
| - | * **Step 1**. Click on Bell Periods tab at the top of the page | + | * **Step 1**. Go to **Admin>Settings>School Calendars** |
| - | * **Step 2**. Choose the school year you want to create bell periods for and then click update | + | * **Step 2**. Click on Bell Periods tab at the top of the page |
| - | * **Step 3**. Click the Edit Bell Periods link to name your bell periods \\ {{plsis:schoolsetup9.png?nolink&500|}} \\ | + | * **Step 3**. Choose the school year you want to create bell periods for and then click update |
| + | * **Step 4**. Click the Edit Bell Periods link to name your bell periods \\ {{plsis:schoolsetup9.png?nolink&500|}} \\ | ||
| * Click the green plus button. This will create an empty field where you can enter the name of the bell period. | * Click the green plus button. This will create an empty field where you can enter the name of the bell period. | ||
| * Continue this process until you have all the desired periods. Click save. | * Continue this process until you have all the desired periods. Click save. | ||
| - | * **Step 4**. Click Add Bell Schedule | + | * **Step 5**. Click Add Bell Schedule |
| - | * **Step 5**. Enter the times for each bell period and name the schedule. | + | * **Step 6**. Enter the times for each bell period and name the schedule. |
| * You can move the periods around by clicking on the green arrows to the left of the period names. | * You can move the periods around by clicking on the green arrows to the left of the period names. | ||
| - | * **Step 6**. Click Save when done adjusting the schedule. | + | * **Step 7**. Click Save when done adjusting the schedule. |
| ===== Transcript Settings ===== | ===== Transcript Settings ===== | ||
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| * **Step 1**. Choose Define Transcript Modifiers | * **Step 1**. Choose Define Transcript Modifiers | ||
| * **Step 2**. Choose what modifiers you want to be used on your transcripts. The basic list is given and this may be all you need. If you would like to add modifiers to the list, click on CHANGE MODIFIER LIST. Then click on ADD or Edit to make changes | * **Step 2**. Choose what modifiers you want to be used on your transcripts. The basic list is given and this may be all you need. If you would like to add modifiers to the list, click on CHANGE MODIFIER LIST. Then click on ADD or Edit to make changes | ||
| - | * **Example**: students might have courses that will not be taken for credit. Click Add and enter “nc” and “course not taken for credit” in the fields. Change the Modifier set to read “%%**%%Create New Set Called” and then enter your own name in the blank field. SAVE. You can also to choose the ‘Skip GPA’ calculation and “Skip Credits” calculation for any courses set with this modifier. SAVE \\ {{plsis:schoolsetup12.png?nolink&700|}} \\ | + | * **Example**: students might have courses that will not be taken for credit. Click Add and enter “nc” and “course not taken for credit” in the fields. Change the Modifier set to read “%%**%%Create New Set Called” and then enter your own name in the blank field. SAVE. You can also choose the ‘Skip GPA’ calculation and “Skip Credits” calculation for any courses set with this modifier. SAVE \\ {{plsis:schoolsetup12.png?nolink&700|}} \\ |
| * **Step 3**. SAVE…OR Click Cancel/Done to return to the main page. \\ Now choose where you want to allow this modifier. The USE column indicates what is on or off in the SIS. Choosing RW/PLS allows teachers to use it as a modifier in ReportWriter and/or PLS \\ {{plsis:schoolsetup13.png?nolink&700|}} \\ | * **Step 3**. SAVE…OR Click Cancel/Done to return to the main page. \\ Now choose where you want to allow this modifier. The USE column indicates what is on or off in the SIS. Choosing RW/PLS allows teachers to use it as a modifier in ReportWriter and/or PLS \\ {{plsis:schoolsetup13.png?nolink&700|}} \\ | ||
| * **Step 4**. Click Use Selected. | * **Step 4**. Click Use Selected. | ||
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| ==== Mods and Marks Tab ==== | ==== Mods and Marks Tab ==== | ||
| - | * **Step 1**. Access this page by clicking on the Mods & Marks tab at the top of the page. \\ {{plsis:schoolsetup14.png?nolink&700|}} \\ Above is a list of all the class marks that are acceptable for transcripts, and a list of the modifier sets. You may want to set things so that certain marks cannot be used with certain modifier sets. \\For example, you might decide that pass/fail classes can only be given a mark of “p” (pass) may not be used unless the Pass Fail modifier (pf) has been selected. | + | * **Step 1**. Access this page by clicking on the Mods & Marks tab at the top of the page. \\ {{plsis:schoolsetup14.png?nolink&700|}} \\ Above is a list of all the class marks that are acceptable for transcripts, and a list of the modifier sets. You may want to set things so that certain marks cannot be used with certain modifier sets. \\ For example, you might decide that pass/fail classes can only be given a mark of “p” (pass) or "f" (fail), and that "p" may not be used unless the Pass Fail modifier (pf) has been selected for that class. |
| - | * **Step 2**. Check the marks that are OK with each class modifier set, then press “Save Allowed Marks” to set. | + | * **Step 2**. Check the marks that are OK with each class modifier set. Then press “Save Allowed Marks” to set. |
| ==== GPA Types Tab ==== | ==== GPA Types Tab ==== | ||
| - | * **Step 1**. Access this page by clicking on the GPA types tab at the top of the page. \\ Here you see the types of GPAs that are being calculated on your transcripts. You can change these definitions, and/or create new GPA type definitions for your transcripts. \\ {{plsis:schoolsetup15.png?nolink&700|}} \\ | + | * **Step 1**. Access this page by clicking on the GPA types tab at the top of the page. \\ Here you see the types of GPAs that are being calculated on your transcripts. You can change these definitions and/or create new GPA type definitions for your transcripts. \\ {{plsis:schoolsetup15.png?nolink&700|}} \\ |
| * **Class Rank**- (For classes relevant to class rank.) This will apply to all currently enrolled students’ class ranks | * **Class Rank**- (For classes relevant to class rank.) This will apply to all currently enrolled students’ class ranks | ||
| * **Report Cards**- is this GPA used to calculate report cards? The transcript can show any number of GPA types. While this is usually the same as class rank, on occasion it is not | * **Report Cards**- is this GPA used to calculate report cards? The transcript can show any number of GPA types. While this is usually the same as class rank, on occasion it is not | ||
| - | * **Default Scale**- Scale may be changed based on the modifier(s) used on a student’s transcript. If no modifiers are used, what grading scaled do you want to be applied? | + | * **Default Scale**- Scale may be changed based on the modifier(s) used on a student’s transcript. If no modifiers are used, what grading scale do you want to be applied? |
| * **Step 2**. Set the GPA types for your school (if you need to add more click on Add New Type) | * **Step 2**. Set the GPA types for your school (if you need to add more click on Add New Type) | ||
| * **Step 3**. Choose if you want a class rank to be calculated using this GPA. You must choose one and then click Save Class Rank/Default Scales. If you want another GPA type calculated for Class Rank, choose a new one and then click Save Class Rank/Default Scales again. | * **Step 3**. Choose if you want a class rank to be calculated using this GPA. You must choose one and then click Save Class Rank/Default Scales. If you want another GPA type calculated for Class Rank, choose a new one and then click Save Class Rank/Default Scales again. | ||
| * **Step 4**. Choose if you want the GPA to be calculated on an un-weighted or weighted scale. Unless you want all grade types to have a boost (5.0 Scales instead of 4.0) leave this unweighted | * **Step 4**. Choose if you want the GPA to be calculated on an un-weighted or weighted scale. Unless you want all grade types to have a boost (5.0 Scales instead of 4.0) leave this unweighted | ||
| - | * **Step 5**. Click on “More Details” and choose what grade levels this particular GPA type. The “Default” sets the grading scale to whatever you did in step 3 (usually unweighted.) Notice that the Pass/Fail grade type is not added into the GPA calculation and the honors and AP are given an extra point. | + | * **Step 5**. Click on “More Details” and choose what grade levels this particular GPA type includes for calculation. The “Default” sets the grading scale to whatever you did in step 3 (usually unweighted.) Notice that the Pass/Fail grade type is not added into the GPA calculation and the honors and AP are given an extra point. |
| * **Step 6**. Click SAVE when you have completed this page. | * **Step 6**. Click SAVE when you have completed this page. | ||
| ==== Define Transcript GPA Scales ==== | ==== Define Transcript GPA Scales ==== | ||
| - | Basically, the define transcripts GPA Scales are the marks you want to allow for classes, and how much value should they have | + | The Transcript GPA Scales are the marks you want to allow for classes and how much value should they have. |
| * **Step 1**. Choose Define Transcripts GPA Scales | * **Step 1**. Choose Define Transcripts GPA Scales | ||
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| * **Step 1**. **Admin>>Settings>>Set District Information** // {{plsis:schoolsetup20.png?nolink&700|}} // | * **Step 1**. **Admin>>Settings>>Set District Information** // {{plsis:schoolsetup20.png?nolink&700|}} // | ||
| - | * **Step 2**. Enter all information Name, CDS Code, Address, etc. and SAVE when done. | + | * **Step 2**. Enter all information: Name, CDS Code, Address, etc. |
| - | + | * **Step 3**. SAVE | |
| - | --- //Last Updated by [[max@schoolpathways.com|Max Williams]] on 2016/03/30 20:00// | + | |