Differences

This shows you the differences between two versions of the page.

--- plsis:portaladmin [2015/06/25 21:46]
max created
+++ plsis:portaladmin [2017/04/07 15:47] (current)
max
@@ Line 1: / Line 1: @@
-Portal – Administrative Users
+{{tag>portal admin logins_and_security}}
-You can view passwords for students in two areas of the SIS. Administration must first set the type of
+===== Portal Administration Users =====
-passwords they want students to use.
-Area 1. Set Password Policies
-Administration>Settings> Policies
-Choose the ‘Security’ group.
-The first policy allows you to decide if you want secure or less secure passwords for your
-students.
-Secure Passwords: Passwords that use the student’s first initial of their first name, their last
+==== Area 1: Set Password Policies  ====
-name (all lower case), and a 3-digit number for their username AND a secure password. These
-passwords can be changed once the student logs into the portal but the password must always
+  * Step 1. Admin>> Settings>> Policies
-be secure. Secure passwords are those that are
+  * Step 2. Choose the Security group
-. 8 characters long
+  * Step 3. Policy number 7 allows Passwords of Medium Strength or Complex, Strong Passwords. Choose the appropriate policy for your school.
-. have at least one capital letter
+    * Secure passwords include numbers letters (upper and lower case), symbols, and at least 8 letters long
-. have at least one number
+    * Click Set Preferences to Save \\ {{plsis:portaladmin1.png?nolink&700|}}
-. have at least one symbol
-Insecure Passwords: Passwords that use the students State Student Identifier OR their local ID
+==== Area 2: Admin and Teacher view of Students/Parent Passwords ====
-AND their teacher’s last name (all lower case).
-Set the policy and SAVE the page.
+  * To view passwords as a parent:  See this manual [[plsis:accesspasswordsparentsandstudents| to review password creation and retrieval]]
-************************************************************************************
+  * To view passwords as an Administrator: See this manual [[plsis:adminstudentportal| to review passwords as admin]]
-Area 2. Admin View of Student Passwords
+  * Emailing Parent/Staff/Student Logins: See this manual [[plsis:adminstudentportal| to review automated setup for logins]]
-Go to Administration>Settings>Security>Student Logins/Users
-The student list populates according to the parameters set at the top of the page. You can adjust the
+=== Area 2: Logging into Portal ===
-parameters and UPDATE the page. You can also UPDATE & PRINT. If the password policy is set to
-insecure, these passwords will not work in the system. Students will use their 5-digit local ID# and their
+  * The portal should be connected to your school website. \\ The link for student sign-on is **%%https://schoolname.plsis.com/mod.php/public/login.php%%**
-teacher of record’s last name in all lower case letters.
+  * The link for parents is **%%https://schoolname.plsis.com/mod.php/public/registration/wizard_landing.php%%**
-Starting July of 2012, School Pathways will eliminate the two types of logon (secure/insecure).
-Student usernames will be the student’s first name and their 5 digit local ID number. Passwords will
+  * Step 1. Copy and paste the URL link above, replacing "schoolname" with the name of your school. This will pull up a login page.
-be of medium strength. Passwords will be 8+ letters/digits/symbols but only upper/lower letters and
+    * From the website link you will get a login screen.  If the above link is used with your school name (as used in SpSIS) the school name will be filled in for them.
-digits will be required.
+    * If your policy is to allow medium security passwords for students, they use their teacher of record’s last name in all lower case letters. Parents will always have a secure login.
-If you click on [Edit] to the left of the student name you can view the student login information. This
+  * Step 2. When first logging into the portal (if your school password policy is set to secure) students will be able to change their password, parents will be required to reset their passwords. \\
-page also allows you to:
+ Click the account icon to change passwords anytime in the future. \\ {{plsis:portaladmin2.png?nolink&700|}} \\
-• change the login name by clicking the reset the password (only auto reset is available). This
-sends the student their password via the email you have in the student registration area for the
-student.
-• Send a password recovery email.
-• manually disable the student login account here by entering today’s date.
-*************************************************************************************
-Area 3. Teacher View of Student Passwords
-Teachers are often the go-to people for student password help.
-Go to Teacher Pages>Student Logins
-The teacher’s roster will populate with each of their student’s login in information. They can send the
-students an email with their login information by clicking on the word [Email] to the far left of the page.
-If no email is available in the student registration it will be noted on the list.
-They can also hover over the student’s username to view the password.
-************************************************************************************
-Area 4: Parent Logins
-Go to Administration>Parent Info> Find/Add Parents
-Search for a parent
-You can click on the LOGIN name of the parent to find the parent’s password to the system.
-It can also be manually changed or disabled here.
-************************************************************************************
-Area 5: Emailing Parent/Staff/Student Logins
-The methods of retrieving emails above are for emailing one student at a time or viewing one parent at
-a time. If you would like to mass email a group of users their emails you can go to
-Administration>Settings>Security>>>> Automated Setup for Logins/Passwords
-Step 1:
-First you should review the email message that goes out to parents. Do this by choosing any type of
-user from the drop down.
-Click EDIT MESSAGE
-Create a message and SAVE. Required fields must be included in the email.
-After saving, you can go back in and edit by choosing your letter at the top of the page and clicking the
-“Load Selected Message” button, but the email text will change to how the system will view it including
-html tags. <b> are where paragraphs start. One method of creating your letter is to start it in a Word
-document and then pasting it into the space provided.
-Step 2:
-Now you can choose who you want to email login information to.
-Choose SHOW ALL USERS
-Choose your category: Parents? Students? Staff? Be aware that your email might be specific to a
-particular group.
-If you use the link is set in
-your email, it will take
-them to
-public/household/list.php
-This allows them to login.
-You can choose not to use
-this link and have the link
-attached to your web site.
-Parent Link: https://xxxxxxxx.spsis.com/mod.php/index.php
-Where the xxxxx’s are your school name.
-Student Link: https://xxxxxxxx.spsis.com/mod.php/public/households/list.php
-Where the xxxxx’s are your school name.
-The list populates. At the bottom of the page click □Check All with Logins (or choose the specific
-people you want from the list).
-Click Generate Logins/Check Email Message
-The last message you saved will populate the email. If you want to change the email letter, click
-EDIT load a different letter, SAVE. Then start at the student list again.
-The next page shows the email that is going being sent. You can send yourself a test email to make sure
-the email looks as expected. When ready, Click Generate Logins and Email to Selected
-************************************************************************************
-Area 6: Logging Into Portal
-The portal should be connected to your school website. The link for student sign-on is
-https://schoolname.spsis.com/mod.php/public/login.php
-the link for parent sign-on is
-https://schoolname.spsis.com/mod.php/public/households/list.php
-From the website link they will get a login screen. If the above link is used with your school name (as
-used in SpSIS) the school name will be filled in for them. If your policy is to allow insecure passwords for
-students, they will use their 5-digit local ID and their teacher of record’s last name in all lower case
-letters. Parents will always have a secure login.
- Secure login Insecure Login
-When first logging into the Portal, if your school password policy is set to secure, students will be able to
-change their password . Parents will be required to reset their passwords. Click the Account icon to
-change passwords anytime in the future.
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-Secure Passwords: Passwords that use the student’s first initial of their first name, their last
-name (all lower case), and a 3-digit number for their username AND a secure password. These
-passwords can be changed once the student logs into the portal but the password must always
-be secure. Secure passwords are those that are
-. 8 characters long
-. have at least one capital letter
-. have at least one number
-. have at least one symbol
-If students forget their secure passwords, teachers can email them (or tell them) using the list from their
-Teacher Pages tab. Parents have to call or email the school.