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plsis:passingyouraudit [2016/03/14 20:18] max formatting |
plsis:passingyouraudit [2018/02/23 19:24] (current) max [Master Agreement] |
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| + | {{tag>admin admin_essential independent_study}} | ||
| ===== Passing Your Audit ===== | ===== Passing Your Audit ===== | ||
| School Pathways has compiled a reference list of items to assist your school in passing the audit process. The State frequently updates its interpretation of codes governing independent study programs. And charter independent study programs. Therefore, it is an essential responsibility of administrators and teachers to stay current on California Educational Code. | School Pathways has compiled a reference list of items to assist your school in passing the audit process. The State frequently updates its interpretation of codes governing independent study programs. And charter independent study programs. Therefore, it is an essential responsibility of administrators and teachers to stay current on California Educational Code. | ||
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| If still using ReportWriter, you need to make sure they are completed for two reasons: | If still using ReportWriter, you need to make sure they are completed for two reasons: | ||
| - | - Auditors are looking for one of three things in the Program Placement field: General Education, Special Education, or Adult education. Do not enter Independent Study in this field. If you are using School Pathways SI, this field is automatically populated on the Master Agreement (MA). | + | - Auditors are looking for one of three things in the Program Placement field: General Education, Special Education, or Adult education. Do not enter Independent Study in this field. If you are using School Pathways SIS, this field is automatically populated on the Master Agreement (MA). |
| - | - Since all students sign a MA that states “Independent Study is a continuously voluntary educational alternative and a classroom option is always available,” auditors want to know where that classroom option is. In the Classroom Option field enter the school district thee student would be attending by the district boundaries they reside in. If you are using School Pathways SIS, this field is automatically populated on the MA. | + | - Since all students sign a MA that states “Independent Study is a continuously voluntary educational alternative and a classroom option is always available,” auditors want to know where that classroom option is. In the Classroom Option field enter the school district the student would be attending by the district boundaries they reside in. If you are using School Pathways SIS, this field is automatically populated on the MA. |
| Other information that is required on the Master Agreement is: | Other information that is required on the Master Agreement is: | ||
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| - State the maximum length of time that may elapse between dates the assignment is made and date the assignment is due per board policy specifications | - State the maximum length of time that may elapse between dates the assignment is made and date the assignment is due per board policy specifications | ||
| - Continuously Voluntary Statement | - Continuously Voluntary Statement | ||
| - | - Statement that this program is available as an option for suspended or expelled students is offered the alternative of classroom instruction | + | - Statement that this program is available as an option for suspended or expelled students and the student is offered the alternative of classroom instruction |
| - | Student assignment/Work Records are required for each learning period of a student’s attendance at your school. These records supplement the Master Agreement and must match this document in the area of the course plan. Teachers are required by the state to coordinate and assign a bilk of work to their students each learning period and then to assess that work when it is due [Ed. Code §51747.5. (a)(b) and CA code of Regulations §117000(f) (j)]. The amount of work assigned during this period should match the amount of work a student would be given if they were in the regular classroom. The student assignment and work record should contain the following: | + | Student assignment/Work Records are required for each learning period of a student’s attendance at your school. These records supplement the Master Agreement and must match this document in the area of the course plan. Teachers are required by the state to coordinate and assign a bulk of work to their students each learning period and then to assess that work when it is due [Ed. Code §51747.5. (a)(b) and CA code of Regulations §117000(f) (j)]. The amount of work assigned during this period should match the amount of work a student would be given if they were in the regular classroom. The student assignment and work record should contain the following: |
| - Course of study/ subjects are taking | - Course of study/ subjects are taking | ||
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| - A list of resources and materials (texts, workbooks, videos, computer activities, projects) | - A list of resources and materials (texts, workbooks, videos, computer activities, projects) | ||
| - Evaluation for attendance and academic credit. This can also be shown on the work samples. | - Evaluation for attendance and academic credit. This can also be shown on the work samples. | ||
| - | - Date assignment(s) are made and date assignment(s) are due | + | - Date assignments are made and date assignments are due |
| - | - Grades and/or credits earned after the assignment(s) is completed (This information may alternately be kept in a gradebook or final report such as a report card) | + | - Grades and/or credits earned after the assignments are completed (This information may alternately be kept in a gradebook or final report such as a report card) |
| - | - Attendance credit (May also be kept in a attendance book or final report) | + | - Attendance credit (May also be kept in an attendance book or final report) |
| - Signature or initials of certificated teacher | - Signature or initials of certificated teacher | ||
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| ==== Auditable Records ==== | ==== Auditable Records ==== | ||
| - | Auditable are looking for specific files only. Giving files to an auditor that are not required could hurt rather than help your audit outcome. All the files mentioned below must be kept for a three year period. Beyond the specific student files (discussed in the next section), the following files must be made readily available to auditors: | + | Auditors are looking for specific files only. Giving files to an auditor that are not required could hurt rather than help your audit outcome. All the files mentioned below must be kept for a three year period. Beyond the specific student files (discussed in the next section), the following files must be made readily available to auditors: |
| - Your district policy, Board Policy, Administrative Regulations, and Procedures pertaining to your program. | - Your district policy, Board Policy, Administrative Regulations, and Procedures pertaining to your program. | ||
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| - The Master Agreement (including any Addendums or Subsidiary Contracts | - The Master Agreement (including any Addendums or Subsidiary Contracts | ||
| - Student enrollment form (helpful but not required) | - Student enrollment form (helpful but not required) | ||
| - | - Records of attendance | + | - Records of attendance \\ {{plsis:passingyouraudit1.png?nolink&500|}} \\ |
| - Student Learning Logs (if Independent Study charter school.) there are several options in this form. Talk to School Pathways and your auditor for suggestions | - Student Learning Logs (if Independent Study charter school.) there are several options in this form. Talk to School Pathways and your auditor for suggestions | ||
| - Records of credits, grades and other evaluations of assignments such as progress reports or report cards. | - Records of credits, grades and other evaluations of assignments such as progress reports or report cards. | ||
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| More pages will be added to each side as the year passes. This folder can be kept for more than one semester. Actual attendance sheet would be submitted to the office. These forms are produced in ReportWriter and the PLS. | More pages will be added to each side as the year passes. This folder can be kept for more than one semester. Actual attendance sheet would be submitted to the office. These forms are produced in ReportWriter and the PLS. | ||
| - | - If you are a CHARTER Independent Study Program, the student must complete a contemporaneous record (learning log) that notes at least one assignment completed each school day. If an assignment completed each school day. If an assignment was noted for each day, the teacher may claim a day of attendance for each day of the learning period. This learning log is available in ReportWriter© and PLS. | + | - If you are a CHARTER Independent Study Program, the student must complete a contemporaneous record (learning log) that notes at least one assignment completed each school day. If an assignment was noted for each day, the teacher may claim a day of attendance for each day of the learning period. This learning log is available in ReportWriter© and PLS. |
| - If you are a District Independent Study program and school, you must calculate the number of attendance days earned during the learning period based on the time value of student work products, as judged by the certificated teacher. | - If you are a District Independent Study program and school, you must calculate the number of attendance days earned during the learning period based on the time value of student work products, as judged by the certificated teacher. | ||
| === File 3 === | === File 3 === | ||
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| + | {{plsis:passingyouraudit2.png?nolink&500|}} | ||
| This is the actual assignment and Work Record the student used during the learning period need to be attached behind the Work Summary report. This is one option as shown in the picture above. These forms are produced in ReportWriter© or PLS. \\ | This is the actual assignment and Work Record the student used during the learning period need to be attached behind the Work Summary report. This is one option as shown in the picture above. These forms are produced in ReportWriter© or PLS. \\ | ||
| The Work Samples should have an evaluation by the credentialed teacher. Many schools require a time evaluation, for example “20 minutes”. This is not Ed. Code requirement. | The Work Samples should have an evaluation by the credentialed teacher. Many schools require a time evaluation, for example “20 minutes”. This is not Ed. Code requirement. | ||
| - | + | \\ {{plsis:passingyouraudit3.png?nolink&700|}} \\ | |
| + | {{plsis:passingyouraudit4.png?nolink&700|}} \\ | ||
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| //The foregoing reference list and synopsis of the “Self-Assessment 2009 Compliance Guide” is intended to assist you in satisfying state requirements and passing an audit. However, compliance with the reference list is not a guarantee of success. School Pathways makes no representation that any particular course of action will assure compliance with a state audit. School Pathways recommends that you refer to the completer compliance guide for further assistance and seek professional audit and legal aid.// | //The foregoing reference list and synopsis of the “Self-Assessment 2009 Compliance Guide” is intended to assist you in satisfying state requirements and passing an audit. However, compliance with the reference list is not a guarantee of success. School Pathways makes no representation that any particular course of action will assure compliance with a state audit. School Pathways recommends that you refer to the completer compliance guide for further assistance and seek professional audit and legal aid.// | ||
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| - | --- //Last Updated by [[max@schoolpathways.com|Max Williams]] on 2016/03/14 20:17// | ||