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--- plsis:calculate_cal_grant_gpa [2017/02/22 20:41]
max [FAQs]
+++ plsis:calculate_cal_grant_gpa [2019/04/26 20:46] (current)
max [1. Setting up the GPA Graduation type in the SIS]
@@ Line 1: / Line 1: @@
-{{tag>admin transcripts cal_grant}}
+{{tag>admin transcripts cal_grant course_catalog gpa_types transcript_settings transcript_modifiers cal_grant_gpa}}
 ====== Calculating Cal Grant GPAs ======
+{{ :plsis:2017-02-22_12.06_cal_grant_submissions.mp4?700 |}}
 //Generating extracts for __Current__ Seniors vs. __Graduated__ Seniors//
@@ Line 16: / Line 18: @@
 =====1. Setting up the GPA Graduation type in the SIS =====
+We recommend that you support 2 different Cal-Grant GPA types
+  - One for **Cal Grant 10/11 GPA** (for current year students), and
+  - One for **Cal Grant 10-12 GPA** (**for prior year graduated seniors**)
+\\
   * Follow this path:  **Admin>Transcripts>Transcripts/Report Cards: Click**
   * Click on **‘GPA Types’** \\ {{:plsis:calculate_cal_grant_gpa1.png?nolink&700|}} \\
-  * On the next screen, click on **“More Details”** for  the ‘Cal Grant 10/11 GPA’ \\ {{:plsis:calculate_cal_grant_gpa2.png?nolink&700|}} \\
+  * On the next screen, click on **“More Details”** for  the **‘Cal Grant 10/11 GPA’** \\ {{:plsis:calculate_cal_grant_gpa2.png?nolink&700|}} \\
-Here is the recommended default setting for the Cal Grant GPA Type \\ {{:plsis:calculate_cal_grant_gpa3.png?nolink&700|}} \\
+Here is the recommended default setting for the **Cal Grant GPA Type** \\ {{:plsis:calculate_cal_grant_gpa3.png?nolink&700|}} \\
-  * Check the proper “Grade levels for Cal Grant (typically 10, 11) \\ **//(Special Note: IF you want to generate Cal Grant GPAs for graduated seniors you will need to come back in and check “12” also for that extract as CDE states “If you apply after your senior year, your GPA must include your senior-year grades.”)//**
+Next set up a **Cal Grant 10-12 GPA (Prior Year Grad)** - unless you have already done so. Follow the same directions as you did for the **Cal Grant 10/11**, only this time check the boxes for grades **10, 11, & 12**.
-  * Notice that Honors (h), Advanced Placement (ap) and International Baccalaureate (ib) are now all “Unweighted” and reflect a 4.00 scale.  You are also set up to “Skip Calculations” on P/F courses.
+\\{{ :plsis:calculate_cal_grant_gpa11.png?nolink&400 |}}
 =====2. Check your Course Catalog =====
 ====Excluding Physical Education Courses from the Cal Grant GPA calculation ====
 The proper way to exclude PE courses from showing up on your Cal Grant Calculations is to set PE up properly in your course catalog:
-  * Follow this path: **Admin>Transcripts>Course Catalog**: Click and go to your **High School Catalog(s)**
+  * Follow this path: **Admin > Transcripts > Master Course List**: Click and go to your **High School Catalog(s)**
   * Click on the **“Edit”** link for your Semester or Trimester. \\ {{:plsis:calculate_cal_grant_gpa4.png?nolink&700|}} \\
   * Find your Physical Educations classes (State course codes 2512, 2513, 2514 and 2515) and check the radial button for the “x”
@@ Line 77: / Line 84: @@
 **I have students that are 11th Graders and are graduating this year. Why don't they show on my Cal Grant extract?** \\
 Remember, Cal Grant is based on how a student does in classes in their 10th and 11th grade years. Therefore, an 11th grader will NOT show as having completed their 11th grade year even if they are graduating early! \\ \\ You have two options:
-  - Promote the student to 12th grade mid-year so the student is designated as a 12th grader and appears in teh current year Cal Grant extract, or
+  - Promote the student to 12th grade mid-year so the student is designated as a 12th grader and appears in the current year Cal Grant extract, or
   - Wait until the student actually graduates then create a Cal Grant extract for Graduated Students for submission. \\ \\
 **I’ve attended several colleges. What college credits count and from which school?** \\