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plsis:calculate_cal_grant_gpa [2017/01/23 23:20] max |
plsis:calculate_cal_grant_gpa [2019/04/26 20:46] (current) max [1. Setting up the GPA Graduation type in the SIS] |
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| + | {{tag>admin transcripts cal_grant course_catalog gpa_types transcript_settings transcript_modifiers cal_grant_gpa}} | ||
| ====== Calculating Cal Grant GPAs ====== | ====== Calculating Cal Grant GPAs ====== | ||
| + | {{ :plsis:2017-02-22_12.06_cal_grant_submissions.mp4?700 |}} | ||
| + | |||
| //Generating extracts for __Current__ Seniors vs. __Graduated__ Seniors// | //Generating extracts for __Current__ Seniors vs. __Graduated__ Seniors// | ||
| Line 8: | Line 11: | ||
| * Physical Education | * Physical Education | ||
| * ROTC courses | * ROTC courses | ||
| - | * Remedial courses =courses that aren’t counted toward HS graduation. | + | * Remedial courses =courses that aren’t counted toward HS graduation. \\ \\ To exclude a class from Cal Grant GPA calculations, enable and use the "**x**" **modifier** in the SIS (**Admin > Transcripts > Transcripts/Report Cards**, then click on the **Mods** tab.) \\ {{:plsis:calculate_cal_grant_gpa10.png?nolink&700|}} \\ |
| * Failing grades (F) that haven’t been repeated before your verified GPA is submitted must be included | * Failing grades (F) that haven’t been repeated before your verified GPA is submitted must be included | ||
| - | * Pass/Fail grades DO NOT count toward the Cal Grant GPA __(However, it is possible your school might assign a grade to a pass/fail class, otherwise you will not be able to use those grades)__ | + | * **Pass/Fail grades DO NOT count toward the Cal Grant GPA (However, it is possible your school might assign a grade to a pass/fail class, otherwise you will not be able to use those grades)** |
| * If you apply __after your senior year, your GPA must include your senior-year grades.__ | * If you apply __after your senior year, your GPA must include your senior-year grades.__ | ||
| - | ===== Setting up the GPA Graduation type in the SIS ===== | + | =====1. Setting up the GPA Graduation type in the SIS ===== |
| + | |||
| + | We recommend that you support 2 different Cal-Grant GPA types | ||
| + | - One for **Cal Grant 10/11 GPA** (for current year students), and | ||
| + | - One for **Cal Grant 10-12 GPA** (**for prior year graduated seniors**) | ||
| + | \\ | ||
| * Follow this path: **Admin>Transcripts>Transcripts/Report Cards: Click** | * Follow this path: **Admin>Transcripts>Transcripts/Report Cards: Click** | ||
| * Click on **‘GPA Types’** \\ {{:plsis:calculate_cal_grant_gpa1.png?nolink&700|}} \\ | * Click on **‘GPA Types’** \\ {{:plsis:calculate_cal_grant_gpa1.png?nolink&700|}} \\ | ||
| - | * On the next screen, click on **“More Details”** for the ‘Cal Grant 10/11 GPA’ | + | * On the next screen, click on **“More Details”** for the **‘Cal Grant 10/11 GPA’** \\ {{:plsis:calculate_cal_grant_gpa2.png?nolink&700|}} \\ |
| - | Here is the recommended default setting for the Cal Grant GPA Type | + | Here is the recommended default setting for the **Cal Grant GPA Type** \\ {{:plsis:calculate_cal_grant_gpa3.png?nolink&700|}} \\ |
| - | * Check the proper “Grade levels for Cal Grant (typically 10, 11) \\ **//(Special Note: IF you want to generate Cal Grant GPAs for graduated seniors you will need to come back in and check “12” also for that extract as CDE states “If you apply after your senior year, your GPA must include your senior-year grades.”)//** | + | Next set up a **Cal Grant 10-12 GPA (Prior Year Grad)** - unless you have already done so. Follow the same directions as you did for the **Cal Grant 10/11**, only this time check the boxes for grades **10, 11, & 12**. |
| - | * Notice that Honors (h), Advanced Placement (ap) and International Baccalaureate (ib) are now all “Unweighted” and reflect a 4.00 scale. You are also set up to “Skip Calculations” on P/F courses. | + | \\{{ :plsis:calculate_cal_grant_gpa11.png?nolink&400 |}} |
| - | ===== Check your Course Catalog ===== | + | =====2. Check your Course Catalog ===== |
| ====Excluding Physical Education Courses from the Cal Grant GPA calculation ==== | ====Excluding Physical Education Courses from the Cal Grant GPA calculation ==== | ||
| The proper way to exclude PE courses from showing up on your Cal Grant Calculations is to set PE up properly in your course catalog: | The proper way to exclude PE courses from showing up on your Cal Grant Calculations is to set PE up properly in your course catalog: | ||
| - | * Follow this path: **Admin>Transcripts>Course Catalog**: Click and go to your **High School Catalog(s)** | + | * Follow this path: **Admin > Transcripts > Master Course List**: Click and go to your **High School Catalog(s)** |
| - | * Click on the “Edit” link for your Semester or Trimester. | + | * Click on the **“Edit”** link for your Semester or Trimester. \\ {{:plsis:calculate_cal_grant_gpa4.png?nolink&700|}} \\ |
| * Find your Physical Educations classes (State course codes 2512, 2513, 2514 and 2515) and check the radial button for the “x” | * Find your Physical Educations classes (State course codes 2512, 2513, 2514 and 2515) and check the radial button for the “x” | ||
| * (x = Cal Grant: Exclude from GPA) | * (x = Cal Grant: Exclude from GPA) | ||
| - | * Remember to “SAVE” your changes once made. | + | * Remember to “SAVE” your changes once made. \\ {{:plsis:calculate_cal_grant_gpa5.png?nolink&700|}} \\ |
| * This will automatically disallow PE from being calculated into the Cal Grant GPA. It will NOT affect any other GPA. | * This will automatically disallow PE from being calculated into the Cal Grant GPA. It will NOT affect any other GPA. | ||
| * (SPECIAL NOTE: ROTC and Remedial courses must be disallowed by the school as we have no way to determine those courses.) | * (SPECIAL NOTE: ROTC and Remedial courses must be disallowed by the school as we have no way to determine those courses.) | ||
| ---- | ---- | ||
| - | =====Creating Cal-Grant Extracts===== | + | =====3. Creating Cal-Grant Extracts===== |
| - | * Follow this path: **Reports>State/Federal>Other>> Cal Grant**: //Click// | + | * Follow this path: **Reports>State/Federal>Other>> Cal Grant**: //Click// \\ {{:plsis:calculate_cal_grant_gpa6.png?nolink&700|}} \\ |
| ==== For Current 12th Graders ==== | ==== For Current 12th Graders ==== | ||
| Line 52: | Line 60: | ||
| * Return to the area where you designate the GPA Type: **Admin>Transcripts>Transcripts/Report Cards: Click** | * Return to the area where you designate the GPA Type: **Admin>Transcripts>Transcripts/Report Cards: Click** | ||
| * Click on “GPA Types | * Click on “GPA Types | ||
| - | * Click on “More Details” for “Cal Grant 10/11 GPA”… | + | * Click on “More Details” for “Cal Grant 10/11 GPA”… \\ {{:plsis:calculate_cal_grant_gpa7.png?nolink&700|}} \\ |
| - | * Now be sure to check the 12th grade option in addition to the 10th and 11th grades for Graduated Seniors: | + | * Now be sure to check the 12th grade option in addition to the 10th and 11th grades for Graduated Seniors: \\ {{:plsis:calculate_cal_grant_gpa8.png?nolink&700|}} \\ |
| * Return the the Cal-Grant Extract Page: **Reports>State/Federal>Other>> Cal Grant: Click** | * Return the the Cal-Grant Extract Page: **Reports>State/Federal>Other>> Cal Grant: Click** | ||
| * This time filter by “Graduated Students Only” | * This time filter by “Graduated Students Only” | ||
| Line 59: | Line 67: | ||
| * Date parameters should be from: the Start of last year’s Fall Semester to the end of the Fall Semester of the Current School year. | * Date parameters should be from: the Start of last year’s Fall Semester to the end of the Fall Semester of the Current School year. | ||
| * You are now ready to generate your extract for Graduated Seniors. | * You are now ready to generate your extract for Graduated Seniors. | ||
| - | * When finished REMEMBER TO GO BACK AND CHANGE THE CAL-GRANT GPA TYPE BACK TO 10th and 11th grade only. | + | * When finished REMEMBER TO GO BACK AND CHANGE THE CAL-GRANT GPA TYPE BACK TO 10th and 11th grade only. \\ {{:plsis:calculate_cal_grant_gpa9.png?nolink&900|}} \\ |
| - | ===== Congratulations: You’re done! ===== | + | =====4. Congratulations: You’re done! ===== |
| ==== What is my Cal Grant GPA? ==== | ==== What is my Cal Grant GPA? ==== | ||
| ** Your Cal Grant GPA will be calculated on a 4.00 scale (to two decimal places) and extra weight will not be added for Honors, Advanced Placement or International Baccalaureate classes.** \\ | ** Your Cal Grant GPA will be calculated on a 4.00 scale (to two decimal places) and extra weight will not be added for Honors, Advanced Placement or International Baccalaureate classes.** \\ | ||
| - | Your GPA must include all grades from your sophomore year, the summer following your sophomore year, your junior year and the summer following your junior year, **except those for Physical Education, Reserve Officers Training Corps (ROTC) and remedial courses.** (Remedial courses are those that aren’t counted toward high school graduation.) **__If you apply after your senior year, your GPA must include your senior-year grades.__** \\ | + | * Your GPA must include all grades from your sophomore year, the summer following your sophomore year, your junior year and the summer following your junior year, **except those for Physical Education, Reserve Officers Training Corps (ROTC) and remedial courses.** (Remedial courses are those that aren’t counted toward high school graduation.) |
| - | Failing grades for classes you haven’t repeated before your verified GPA is submitted also must be included. (Keep in mind that your GPA for college admission will be calculated differently.) | + | * **__If you apply after your senior year, your GPA must include your senior-year grades.__** \\ |
| + | * Failing grades for classes you haven’t repeated before your verified GPA is submitted also must be included. (Keep in mind that your GPA for college admission will be calculated differently.) | ||
| ==== FAQs ==== | ==== FAQs ==== | ||
| //Here are some frequently asked questions and answers:// \\ \\ | //Here are some frequently asked questions and answers:// \\ \\ | ||
| + | **I have students that are 11th Graders and are graduating this year. Why don't they show on my Cal Grant extract?** \\ | ||
| + | Remember, Cal Grant is based on how a student does in classes in their 10th and 11th grade years. Therefore, an 11th grader will NOT show as having completed their 11th grade year even if they are graduating early! \\ \\ You have two options: | ||
| + | - Promote the student to 12th grade mid-year so the student is designated as a 12th grader and appears in the current year Cal Grant extract, or | ||
| + | - Wait until the student actually graduates then create a Cal Grant extract for Graduated Students for submission. \\ \\ | ||
| **I’ve attended several colleges. What college credits count and from which school?** \\ | **I’ve attended several colleges. What college credits count and from which school?** \\ | ||
| To determine what grades can be included in your Cal Grant GPA, you’ll need to check with the registrar’s office at the college you plan to attend to verify the courses they will accept. It is up to that school to determine the college credits you’ll be allowed to transfer over and also the GPA you have earned. \\ \\ | To determine what grades can be included in your Cal Grant GPA, you’ll need to check with the registrar’s office at the college you plan to attend to verify the courses they will accept. It is up to that school to determine the college credits you’ll be allowed to transfer over and also the GPA you have earned. \\ \\ | ||