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| - | ===== Test Registration System- Admin CAASPP ===== | + | {{tag>testing CAASPP webinar_wednesday video admin test_registration test_event_locations test_events test_registration_compliance}} |
| + | ===== Test Registration System - Administration - CAASPP ===== | ||
| - | //Please remember these important facts when working in the SIS. \\ \\ | + | {{ :plsis:351_-_caaspp_test_registration_system_webinar_1-18-17_.mp4?700 |}} |
| + | <WRAP centeralign> | ||
| + | // 1/18/2017 Webinar Wednesday video reviewing the CAASPP Test Registration System. For more Webinar Wednesday videos, [[webinars:webinar_wednesdays_home|click here]].// | ||
| + | </WRAP> | ||
| - | The SIS currently enables two menu styles, Classic and Modern. These Manuals are constructed with the Modern Menu in mind. If using Classic, the locations of certain procedures may vary. // | + | ---- |
| + | {{ :plsis:caaspptestregadmin1.png?nolink&300|}} | ||
| + | The Test Registration System allows you to organize your testing locations/events, students taking tests, site coordinators, and proctors managing tests for CAASPP testing. After the system is set to your specifications, teachers can help register students for specific test sites/events. There are also options for mass registration of students utilizing the compliance report. In addition, if you are District school, everything can be set up at District Level and then copied to the individual Child Scopes. | ||
| - | The Test Registration System allows you to organize your testing locations/events, students taking tests, site coordinators and proctors managing tests. There are also options for mass registration of students utilizing the compliance report. In addition, the questions to ask, test locations, and events can be set up at district level and then copied to the individual Child Scopes. \\ | + | <wrap round important> |
| + | **Please note that each school varies in terms of set-up (reg window, locations, events) and the screenshots in this manual are only examples/suggestions.** | ||
| + | </wrap> | ||
| - | *Please note that the previous registration system is still active for schools that have already started the registration process. Located under “STAR (old system)” | ||
| + | ===== CAASPP ADMINISTRATION ===== | ||
| - | ==== Test Registration CAASPP- Administration ==== | + | ==== CAASPP Registration Windows / Basic Information ==== |
| - | * Step 1. Go to Admin>>Test Module>>Registration Setup \\ {{sis:caaspptestregadmin1.png?nolink&700|}} \\ | + | Test Administrators set-up Registration Windows which will allow teachers to register students during the designated registration window only. Only Administrators will have over-ride capabilities when it comes to student registration after the close of the registration window. |
| - | * Step 2. Choose CAASPP Registration Windows/Basic Information | + | \\ {{ :plsis:caaspptestregadmin2.png?nolink&300|}} \\ |
| - | * Step 3. Click Add New CAASPP Registration Window (if new window is needed) | + | Create a letter that your teachers will see when they start the registration process. Also enter the date registration starts and the registration end date. Check box when you want these details to display to staff. SAVE. |
| - | * Step 4. Type an opening letter for the staff | + | \\ \\ |
| - | * Step 5. Choose Reg. Window Name, Registration begin and ending dates | + | Delete Reg Window will delete all events, registrations & test attendance for that particular window. **It is important to delete the old reg windows and create a new reg window when starting the new school year so you have a clean slate. Do not edit dates on reg windows for a new school year.** |
| - | * Step 6. Make sure the Registration Window is set to active and SAVE | + | |
| - | //You may also edit previously created registration windows and also make them inactive// | + | <wrap important> |
| - | + | **NOTE**: Once the registration window is closed, teachers will not be able to register students. \\ Test Coordinators will still be able to register from the Compliance Report | |
| - | \\ {{sis:caaspptestregadmin2.png?nolink&700|}} \\ | + | </wrap> |
| - | === Questions to Ask === | + | ==== Questions to Ask ==== |
| + | The "questions" are meant to help teachers with test registration. Because the CAASPP testing dates are only open to certain students in certain grade levels, you might think of this as you create your questions. You can add as many questions as you wish. You can also edit your questions. Questions are not required. | ||
| + | Some samples of questions you might ask are below. | ||
| + | Click “Add another question”, enter question, SAVE. (Questions can also be deleted from this screen). | ||
| + | \\ {{:plsis:caaspptestregadmin3.png?nolink&700|}} \\ | ||
| + | Set answers to your questions or edit the question. | ||
| + | \\ {{:plsis:caaspptestregadmin4.png?nolink&700|}} \\ | ||
| + | ==== Test Event Locations ==== | ||
| - | * Step 1. Choose Questions to Ask from main Test Registration menu \\ {{sis:caaspptestregadmin3.png?nolink&700|}} \\ | + | Click on 'Add new location' to start adding rooms/buildings. If you are a school, add all the rooms you will be testing in. If you are an independent study program, you may be adding places like Memorial Hall, a community library, and a day care center. Make sure to add the address of these places. Add all basic information and then SAVE. Edit any location by clicking the EDIT for Location. |
| - | * Step 2. Choose Add another question (OR choose to edit previously created questions) \\ {{sis:caaspptestregadmin4.png?nolink&700|}} \\ | + | \\ {{:plsis:caaspptestregadmin5.png?nolink&700|}} \\ {{:plsis:caaspptestregadmin6.png?nolink&500|}} \\ |
| - | * Step 3. SAVE | + | |
| - | === Test Event Locations === | + | ==== Test Event ==== |
| + | Click on “Add New Event” to create a testing event (Example: CAASPP Testing March 9 - March 31) for each Location. At this time you will also set up specific: | ||
| + | * a. Test Event Times (note these specific dates will populate on the Detailed Site Report to take attendance) | ||
| + | * b. Proctors | ||
| + | \\ {{:plsis:caaspptestregadmin7.png?nolink&700|}} \\ | ||
| + | Select Location from the drop-down menu and enter basic Test Event information. | ||
| + | \\ {{:plsis:caaspptestregadmin8.png?nolink&700|}} \\ | ||
| - | * Step 1. Click on Test Event Locations \\ {{sis:caaspptestregadmin5.png?nolink&700|}} \\ | + | === a. Test Event Times === |
| - | * Step 2. Click Add new location and enter all required information on following page (OR choose to edit previously created location) | + | Click “Add a new time to this event” to add specific Title, Date, Start/Finish Times, Grade Levels (Example: Math, 3/9/15, 9:00-11:00, Grade 3-6). Once you set up specific date/times this will allow attendance to be taken on the Detailed Site Report. Additional attendance questions may be added here (Example: Did student check out a laptop?) and will be populated on the Detailed Site Report. Click SAVE to go back to Test Event page or SAVE & Add New Time. |
| - | * Step 3. SAVE \\ {{sis:caaspptestregadmin6.png?nolink&700|}} \\ | + | \\ {{:plsis:caaspptestregadmin9.png?nolink&700|}} \\ |
| - | + | ||
| - | === Test Event === | + | |
| - | * Step 1. Click on “Add new event” | ||
| - | * Step 2. Choose CAASPP Test Events (Admin>>Test Module>>Registration Setup) \\ {{sis:caaspptestregadmin7.png?nolink&700|}} \\ | ||
| - | * Step 3. Click on Add New Event (OR choose to edit previously created event) \\ {{sis:caaspptestregadmin8.png?nolink&700|}} \\ | ||
| - | * Step 4. Add all information for the testing event and SAVE | ||
| - | * **Test Event Times:** //Administrators may also add Test event times and Add new Proctors in this area. Do so by clicking on the appropriate button and SAVING information entered in that area// | ||
| - | * Step 5. Go back to CAASPP Testing Events main page to view all details entered for the event | ||
| - | === CAASPP Detailed Site Report === | + | === b. Proctors === |
| + | Click “Add a new Proctor to this Event”. SAVE to go back to Test Event page or Save & Add New Proctor. | ||
| + | \\ {{:plsis:caaspptestregadmin10.png?nolink&500|}} \\ | ||
| + | Once basic Test Event information, Test Event Times, and Proctors are set the information will be posted. Click SAVE to save the entire Testing Event. | ||
| + | \\ {{:plsis:caaspptestregadmin11.png?nolink&700|}} \\ | ||
| + | You may also edit Test Event by clicking on the EDIT for the event. | ||
| + | \\ {{:plsis:caaspptestregadmin12.png?nolink&700|}} \\ | ||
| + | ===== CAASPP DETAILED SITE REPORT ===== | ||
| + | Choose how you want your report to be grouped (Answers to Questions, Location/Event, Site Coordinator, Proctor, etc). This report will display Student Info, Location/Event info, Proctor, Site Coordinator, Attendance, & Accommodations/Modifications. Choose output format for this report (HTML, 8.5 x 11, Index Card, Test Log-in Labels, CSV). Click DISPLAY. | ||
| + | <WRAP group> | ||
| + | <WRAP column half> | ||
| + | {{:plsis:caaspptestregadmin13.png?nolink&500|}} \\ | ||
| + | Once you Display the report you will be able to take Test Attendance and enter Comments per student and SAVE at the bottom of the page. Please note that this attendance is not tied to any official attendance reporting. Teacher will be able to view the attendance taken from their Test Registration Page. | ||
| + | \\ {{:plsis:caaspptestregadmin15.png?nolink&500|}} | ||
| + | </WRAP> | ||
| + | <WRAP column half> | ||
| + | {{:plsis:caaspptestregadmin14.png?nolink&500|}} \\ \\ | ||
| + | **View Only Attendance - Teacher Registration** \\ | ||
| + | {{:plsis:caaspptestregadmin16.png?nolink&300|View Only Attendance - Teacher Registration}} | ||
| + | </WRAP> | ||
| + | </WRAP> | ||
| - | * Step 1. Click on CAASPP Detailed Site Report | + | ===== CAASPP COMPLIANCE REPORT ===== |
| - | * Step 2. Choose your settings for displaying the report | + | This report lets you see who needs to take the CAASPP and who has/has not registered for the test event. You may filter this report by Grade Level, each field is sortable, and report can be pulled out in a csv. You can click on the YES/NO in the register column to edit registration. |
| - | * Group by location | + | \\ {{:plsis:caaspptestregadmin17.png?nolink&700|}} \\ |
| - | * Group by Site Coordinator | + | **Mass Registration/Mass Delete** - Select the check box next to students, click Mass Register Students, Select Test Location/Event from drop down menu, type CONFIRM, and Register. You may also Mass Delete Registrations. |
| - | * Group by Proctor or by specific school testing questions | + | \\ \\ |
| - | * Choose output format \\ {{sis:caaspptestregadmin9.png?nolink&700|}} \\ | + | ** **NEW PAGE POLICY** (Released January 2017)** |
| - | * Step 3. Display results which generate a page as shown below \\ {{sis:caaspptestregadmin10.png?nolink&700|}} \\ | + | Page Policy (/ef/tests/register): Allows schools the ability to hide the option “Student will not be participating in current registration events" from the Teacher Registration Page |
| - | * Step 4. This can be used to: | + | \\ {{:plsis:caaspptestregadmin18.png?nolink&600|}} \\ |
| - | * Add Comments on student performance or test notes | + | |
| - | * Take student attendance for testing | + | ====== Test Registration – Instructors – CAASPP ====== |
| - | * Take note of whether a Chromebook was used | + | The Test Registration System is used to sign your students up for CAASPP. If you need help with this process, you should contact your testing coordinator. |
| - | * Step 5. SAVE | + | \\ \\ |
| + | To access the Test Registration: Teacher Pages > Test Registration > Choose CAASPP | ||
| + | |||
| + | <WRAP center round important 60%> | ||
| + | Please note that once the Registration Window is closed you will not be able to register students for tests. Only Testing Coordinators will have the ability to make changes to registration. | ||
| + | </WRAP> | ||
| + | \\ {{:plsis:caaspptestregadmin19.png?nolink&500|}} \\ | ||
| + | |||
| + | Students who will not be tested will be grayed out. Students that have a blue arrow {{:plsis:bluearrowicon.png?nolink&16|}} to the left of their name can be registered for the test. Once students are registered for a test the Location/Event and Question and Answers will be displayed. | ||
| + | Click the blue arrow {{:plsis:bluearrowicon.png?nolink&16|}} to register student for test. | ||
| + | \\ {{:plsis:caaspptestregadmin20.png?nolink&700|}} \\ | ||
| + | Teachers will need to answer questions regarding test registration (questions asked may vary by school). Then choose the Test Location/Event the student will take the test and SAVE. You may print a copy of registration for your files. | ||
| + | \\ \\ | ||
| + | When registration windows are open you also have the ability to “Mass Regsister” and “Mass Delete”. | ||
| + | \\ {{:plsis:caaspptestregadmin21.png?nolink&700|}} \\ | ||
| + | When registering a student you can: | ||
| + | * Select “Student will not be particpating in current registration events” (*Schools can hide by page policy) | ||
| + | * Answer any questions regarding the student (if available) | ||
| + | * Select Test Location/Event | ||
| + | * Enter comments, if needed | ||
| + | Click SAVE and information will go to the test coordinator and assist in coordinating test locations and events. | ||
| + | \\ {{:plsis:caaspptestregadmin22.png?nolink&700|}} \\ | ||
| + | When schools take Attendance on the Detailed Site Report, it will populated on the teachers Test Registration screen. Please note that Teachers will have a VIEW ONLY of Attendance on their Test Registration Page for their students. The GREEN check mark indicates that students attended. | ||
| - | === CAASPP Compliance Report === | ||
| - | * Step 1. Click on CAASPP Test Registration Compliance | ||
| - | * Step 2. Select Gradelevels and click Update Gradelevels button \\ {{sis:caaspptestregadmin11.png?nolink&700|}} \\ | ||
| - | * Step 3. Click on boxes for individual students and choose Mass Register Students button \\ {{sis:caaspptestregadmin12.png?nolink&700|}} \\ | ||
| - | * Step 4. The above box will appear and you may choose the Location/Event for the students | ||
| - | * You will be required to type CONFIRM and click Register | ||
| - | ==== Test Registration Instructors-CAASPP ==== | ||
| - | The Test Registration System is used to sign up your students for CAASPP. If you need help with this process, you should contact your testing coordinator. | ||
| - | For more information on signing up your students for CAASPP, [[sis:testregsysteminstructors#caaspp_registration|please see this page]]. | ||
| - | --- //Last Updated by [[max@schoolpathways.com|Max Williams]] on 2016/03/28 17:41// | ||