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--- plsis:ag_requirement_tracking [2017/01/16 22:02]
max added screenshots
+++ plsis:ag_requirement_tracking [2019/03/07 23:47] (current)
max [1. Ability to Auto-Track a-g Requirements]
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-======A-G Requirement Tracking======
+{{tag>admin transcripts course_catalog a-g webinar_wednesday video student_dashboard}}
+====== A-G Requirement Tracking======
+{{ :plsis:ag_requirement_tracking14.png?nolink&700 |}}
+\\
+{{ :plsis:2017-02-01_10.05_a-g_requirements_auto-tracking_in_the_sis.mp4?nolink&700 |}}
+===== 1. Ability to Auto-Track a-g Requirements =====
+<WRAP tip center 60% round>
+**Key Points to Remember:**
+  * A-G Requirements **b, c, f,** and **g** will be **auto-determined** by the SIS
+  * A-G Requirements **a, d,** and **e** require human interaction
+  * Students must make a “C-” or better in an ag course for it to count.
+</WRAP>
+**The ag subject requirements (15 courses) can now be tracked somewhat automatically in the SIS.**
+While all courses of study will be auto-tracked,** requirements a, d and e listed below  require human interaction to determine whether or not the requirement has actually been fulfilled:**
-=====1. Ability to Auto-Track a-g Requirements=====
+  * **History/social science (“a”)** – Two years, including one year of world history, cultures and historical geography and one year of U.S. history, or one-half year of U.S. history and one-half year of  American government or civics.
-The subject requirement for a-g (15 courses) can now be tracked somewhat automatically in the SPSIS.
+    * **World History**; Cultures and Historical geography
-While all courses of study will be auto-tracked, the 3  requirements listed below do require human interaction to determine whether or not the requirement has actually been fulfilled:
+    * **U.S. History**
-  * History/social science (“a”) – Two years, including one year of world history, cultures and historical geography and one year of U.S. history, or one-half year of U.S. history and one-half year of  American government or civics.
-    * World History; Cultures and Historical geography
-    * U.S. History
       * OR \\ ½ year of US History \\ ½ year of American Government OR Civics
-  * Laboratory science (“d”) – Two years of laboratory science providing fundamental knowledge in at least two of the three disciplines of biology, chemistry and physics.
+  * **Laboratory science (“d”)** – Two years of laboratory science providing fundamental knowledge in at least two of the three disciplines of biology, chemistry and physics.
     * 2 years of Lab science in at least 2 of the 3 disciplines: Biology, Chemistry and Physics
-  * Language other than English (“e”) – Two years of the same language other than English or equivalent to the second level of high school instruction.
+  * **Language other than English (“e”)** – Two years of the same language other than English or equivalent to the second level of high school instruction.
     * 2 years of the same Foreign Language
-// Requirements **b, c, f, and g** will be auto-determined by the SIS! //
+===== 2. Checking your Course Catalog & Establishing the ag modifier in manually-input Transcripts =====
+Check your Course Catalog to be sure you have you A-G courses identified properly.
-===== 2. The A-G Student Tab =====
+  * All your school's A-G courses are registered with the state. If you don’t know what A-G Courses your school supports, go to https://hs-articulation.ucop.edu/agcourselist#/list/search/institution and look up your school’s courses. These are A-G courses you should be supporting in your current Course Catalog. {{:plsis:ag_requirement_tracking1.png?nolink&700|}} \\ <WRAP center important round 60%> **Be Aware**: As of Spring 2016, CALPADS no longer accepts a "G" identifier for an ag elective course. CALPADS now requires a 2-letter designation for an Elective course.\\ //For Example, a Technology/Computing course would now be a "GO" designation// </WRAP>
+  * To quickly identify all the Courses you currently have identified as A-G in the Course Catalog, re-sort by the AG column. \\ {{:plsis:ag_requirement_tracking2.png?nolink&700|}} \\
+  * When setting the Edit for a course in the catalog, do not pick A-G State Univ. Requirement Met UNLESS this is definitely an A-G course. For example: if this only a cp course you would be  misreporting A-G to the state if you chose A-G State Univ. Requirement Met. A cp course is not the same as an ag course.  A-G is more powerful than just cp.  (It is possible however have a course that is both ag & cp.)
+  * If you did not pick A-G previously when you should have, OR if you have picked A-G State Univ. Requirement Met - and forgotten to also check the ag radial button  - you can now go into the Edit Course area of the Course Catalog…. \\ {{:plsis:ag_requirement_tracking3.png?nolink&700|}} \\
+  * …and make sure the **A-G State Univ. Requirement Met** is chosen (or chose it) then click **SAVE** \\ {{:plsis:ag_requirement_tracking4.png?nolink&700|}} \\
+  * If the ag modifier was not chosen, you will see the box below appear.  Make the appropriate choices and click SAVE again. All your changes will be made and the ag modifier will automatically be set. \\ {{:plsis:ag_requirement_tracking5.png?nolink&700|}} \\
+==== When manually entering Transcript information follow these steps ====
+  * When a student transfers into your school with A-G courses on his/her Transcripts you must do 2 things to reflect A-G data in the SIS:
+    - Check the ag modifier when manually entering in course &
+    - Choose  the appropriate A-G College Requirement
+Both of these steps are required to pull A-G data into the SIS.
+\\ {{:plsis:ag_requirement_tracking6.png?nolink&700|}} \\
+===== 3. The A-G Student Tab =====
-On the Student Dashboard page click on the Transcript tab.  You will see a new A-G tab appear.  Click on the A-G tab to see a student’s individualized A-G Report.
+On the **Student Dashboard** page click on the **Transcript** tab.  You will see a new **A-G** tab appear.  Click on the A-G tab to see a student’s individualized A-G Report.
+\\ {{:plsis:ag_requirement_tracking7.png?nolink&700|}} \\
-\\ {{:spsis:ag_requirement_tracking1.png?nolink&700|}} \\
+<WRAP center round tip 60%>
+**Remember: a, d and e** will need human interaction to determine if the requirements have actually been met.  **Clicking on the blue text** in any of these ag areas will display the State definition indicating what fulfills the requirement to help you make your decision.
-Notice a-g requirements a, d and e will need human interaction to determine if the requirement has actually been met.  Clicking on the blue text in any of these areas will display the state definition indicating what fulfills the requirement to help you make your decision.
+</WRAP>
+\\ {{:plsis:ag_requirement_tracking8.png?nolink&700|}} \\
-\\ {{:spsis:ag_requirement_tracking2.png?nolink&700|}} \\
+===== 4.  The New a-g Requirements Report  =====
-===== 3.  The New a-g Requirements Report  =====
 **[Reports>Transcripts>A-G Summary]**
-In the LCFF State Priorities Snapshot, the State now tracks how many 4-year Cohort seniors graduated from school meeting the a-g requirements.   As a result schools want to track in advance the number of high school students who are on-track with their a-g requirements.  Our A-G Summary Report allows counselors and advisors to view students and whether or not they are on-track.
+In the **LCFF State Priorities Snapshot**, the State tracks how many 4-year Cohort seniors graduated from your school meeting the a-g requirements.   \\ {{:plsis:ag_requirement_tracking9.png?nolink&400|}} \\
+\\
+ As a result schools want to start tracking in 9th grade the number of high school students who are on-track with their a-g requirements.  Our A-G Summary Report allows counselors and advisors to view students and whether or not they are on-track.
+\\
+Referencing the Screenshot below: \\
+Drilling down on the A-G Met column (at the end of the report) will provide access to a Students individual A-G Requirements Page.    This allows an advisor or counselor to address subjects
+with    yellow indicators as those subjects require human determination of eligibility.
+\\
+The earlier in a Student’s High School career ag requirements are addressed the better chance that graduating seniors will meet all ag goals by the end of their 12th grade year. \\ {{:plsis:ag_requirement_tracking10.png?nolink&700|}} \\
-Drilling down on the A-G Met column (at the end of the report) will provide access to a Students individual A-G Requirements Page.    This allows an advisor or counselor to address subjects with yellow indicators as those subjects require human determination of eligibility.
+===== 5.  Exhibit A: The a-g Subject Requirements (15 courses) =====
-The earlier in a Student’s High School career the a-g requirements are addressed the better chance that graduating seniors will meet all a-g goals by the end of their 12th grade year.
+  * **History/social science (“a”)** – Two years, including one year of world history, cultures and historical geography and one year of U.S. history, or one-half year of U.S. history and one-half year of  American government or civics.
+    * **World History**; Cultures and Historical geography
-\\ {{:spsis:ag_requirement_tracking3.png?nolink&700|}} \\
+    * **U.S. History**
-===== 4.  Exhibit A: The a-g Subject Requirements (15 courses) =====
-  * History/social science (“a”) – Two years, including one year of world history, cultures and historical geography and one year of U.S. history, or one-half year of U.S. history and one-half year of  American government or civics.
-    * World History; Cultures and Historical geography
-    * U.S. History
       * OR \\ ½ year of US History \\ ½ year of American Government OR Civics
-  * English (“b”) – Four years of college preparatory English that integrates reading of classic and modern literature, frequent and regular writing, and practice listening and speaking.
+  * **English (“b”)** – Four years of college preparatory English that integrates reading of classic and modern literature, frequent and regular writing, and practice listening and speaking.
-    * 4 years of English
+    * **4 years of English**
-  * Mathematics (“c”) – Three years of college-preparatory mathematics that include or integrate the topics covered in elementary and advanced algebra and two- and three-dimensional geometry.
+  * **Mathematics (“c”)** – Three years of college-preparatory mathematics that include or integrate the topics covered in elementary and advanced algebra and two- and three-dimensional geometry.
-    * 3 years of Mathematics
+    * **3 years of Mathematics**
-  * Laboratory science (“d”) – Two years of laboratory science providing fundamental knowledge in at least two of the three disciplines of biology, chemistry and physics.
+  * **Laboratory science (“d”)** – Two years of laboratory science providing fundamental knowledge in at least two of the three disciplines of biology, chemistry and physics.
-    * 2 years of Lab science in at least 2 of the 3 disciplines: Biology, Chemistry and Physics
+    * **2 years of Lab science in at least 2 of the 3 disciplines: Biology, Chemistry and Physics**
-  * Language other than English (“e”) – Two years of the same language other than English or equivalent to the second level of high school instruction.
+  * **Language other than English (“e”)** – Two years of the same language other than English or equivalent to the second level of high school instruction.
-    * 2 years of the same Foreign Language
+    * **2 years of the same Foreign Language**
-  * Visual and performing arts (“f”) – One year chosen from dance, music, theater or the visual arts.
+  * **Visual and performing arts (“f”)** – One year chosen from dance, music, theater or the visual arts.
-    * 1 year of VAPA
+    * **1 year of VAPA**
-  * College-preparatory elective (“g”) – One year chosen from the “a-f” courses beyond those used to satisfy the requirements above, or courses that have been approved solely in the elective area.
+  * **College-preparatory elective (“g”)** – One year chosen from the “a-f” courses beyond those used to satisfy the requirements above, or courses that have been approved solely in the elective area.
-    * 1 year of an a-g Elective
+    * **1 year of an a-g Elective**
 ===== FAQs =====
-  - **QUESTION:** Where can I go to see a list of all the a-g Courses our school has registered with the UC/CSU system? \\ \\ **ANSWER:** To find the list of the a-g Courses your school has registered with the UC/CSU system go to: \\ https://hs-articulation.ucop.edu/agcourselist#/list/search/institution \\ \\ Enter the name of your school and hit enter to see your current list of courses.
-\\ {{:spsis:ag_requirement_tracking4.png?nolink&700|}} \\
+  - **QUESTION: Where can I go to see a list of all the a-g Courses our school has registered with the UC/CSU system?** \\ **ANSWER:** To find the list of the a-g Courses your school has registered with the UC/CSU system go to: https://hs-articulation.ucop.edu/agcourselist#/list/search/institution \\ Enter the name of your school and hit enter to see your current list of courses. \\ {{:plsis:ag_requirement_tracking11.png?nolink&700|}} \\ \\
+  - **QUESTION:  Where can I go to see a comprehensive list of the exact a-g Subject Requirements?** \\ **ANSWER:** Go to   http://www.ucop.edu/agguide/a-g-requirements/index.html \\ \\
+  - **QUESTION: You mentioned the LCFF State Priorities Snapshot for all schools.  Where can I find that?** \\ **ANSWER:**  Go to http://ias.cde.ca.gov/lcffreports/ .  Enter the name of your school and “Submit”.  On the next page click on the School LCFF State Priorities Snapshot \\ {{:plsis:ag_requirement_tracking12.png?nolink&700|}} \\ {{:plsis:ag_requirement_tracking13.png?nolink&700|}} \\