Differences

This shows you the differences between two versions of the page.

--- pls:attendance_in_the_pls [2016/03/29 19:15]
alexandria [II. Taking Attendance Daily]
+++ pls:attendance_in_the_pls [2018/01/17 21:50] (current)
max
@@ Line 1: / Line 1: @@
-===== Attendance in the PLS =====
+{{tag>independent_study is_teacher_essential attendance pls pls_student_roster}}
-\\
+====== PLS Attendance ======
-==== I. Taking Attendance for the Entire LP ====
+\\
-Attendance in the PLS is primarily taken for Independent Study. Ed Code states that IS attendance cannot be taken until on or after the last day of the learning period. This is the default policy in the SIS. (To take attendance daily, see II. Taking Attendance Daily)
+Attendance in the PLS is primarily taken for Independent Study.  Ed Code states that IS attendance cannot be taken until on or after the last day of the learning period (LP).  This is the default policy in the SIS.   Contact School Pathways if you would like to change this policy.
-\\
+\\ \\
-Method 1:
+===== Part I:  Claiming attendance for all students on roster:   =====
-Note: This method will claim attendance for all students on your roster.
-  * Step 1. Go to your roster. (Teachers>PLS/Student Roster)
+On or after the last day of the LP, click on the Att symbol to open the attendance page.  Hover over the Att icon for the correct LP to see the date range.
-  * Step 2. On or after the last day of the LP, click on the Att icon for the correct LP. \\      -All attendance days in the LP are represented. \\      -Using the term "Claim" means the attendance was saved. You will know when attendance has not be saved when there is a white border around the colored boxes.
+\\ {{:pls:attendance_in_the_pls1.png?nolink&700|}} \\
-  * Step 3. Click the colored boxes to change them to absent claims, continue clicking to cycle back to present. Continue until your claims are correct for each box.
-  * Step 4. Click Save. \\      -Once the claim has been saved, color will flood the entire box.
+Each day of attendance for the learning period (synonymous with attendance period) is represented.
-  * Step 5. Click Print Form when you are sure that everything is correct.
+\\ \\
-**Note: Clicking Print will lock this attendance from future changes!** To make changes after clicking Print you will have to contact the office to request an authorization code.
+In the following view, the learning period starts on 6/10 and ends on 06/24 so only those days are available to claim.  Gray boxes show days not enrolled.
-  * Step 6. Sign and Date the printed copy and submit it to your office.
+\\ {{:pls:attendance_in_the_pls2.png?nolink&700|}} \\
-Note: You can also claim attendance for individual students by expanding their folder, clicking Reports, and clicking the Att icon for the correct LP in the box on the right.
-==== II. Taking Attendance Daily ====
+\\ \\
-\\
+Click the colored box to change it to an Absent claim.  Continue clicking to bring it back to Present.  You can also use the SET ALL column to set all days at one time.
-Note: You must change a policy in the SIS for this function to be available.
+\\ {{:pls:attendance_in_the_pls3.png?nolink&700|}} \\
-To change the policy:
+<WRAP center round info 60%>
-  * Step 1. Go to Admin>Settings>Policies
+When one refers to **"Claimed Attendance"**, they are referring to attendance that has been reviewed and saved. In the above view, even though we can see the pending **IP** attendance marks, we know it has not been saved (claimed) yet because there is a white border around the colored boxes. Once the page is saved, the white border will be gone which indicates the attendance has been saved.
-  * Step 2. Click on the Show box for Attendance.
+</WRAP>
-  * Step 3. Find the Policy "Allow ATTENDANCE to be taken in the FUTURE?" and click Skip Checks.
+<WRAP important round 60% center> **NOTE**: If your school is using the PLS Activity Monitor and has the policy set to show discrepancy warnings, all boxes will be set according to work noted on logs in student portal or to actual site class attendance.
-  * Step 4. Click Set Preferences.
+</WRAP>
-To take attendance daily for all students on your roster:
+\\ \\
-  * Step 1. Go to your roster
+Save.
-  * Step 2. Click on the Att icon for the current LP(if you hover over the LP Att icon, you will see the date range).
+\\ \\
-  * Step 3. Each day of attendance for the LP is represented on the page. Teachers should only take attendance for days current or past. Only days that are not in the future will be pre-filled with default attendance codes.
+You’ll know the claim was saved because if you access the attendance again, color floods the boxes. {{:pls:attendance_in_the_pls5.png?nolink&50|}}
-Note: In the example, 5/02 is available for claiming attendance, and 5/03 is not. You can tell if that attendance has been claimed by whether or not there is a white border around the box. The attendance in the example image has not been claimed or saved.
+\\
-  * Step 4. Click on the boxes for the day you are claiming to change the default code from present, tardy, absent, etx. Keep clicking to cycle back to present.
+Click Print, choose Portrait from the popup, and print the pdf.  Then sign and date to turn into the office.  Click the BACK button or close the tab.
-  * Step 5. Click save to save the claim.
+\\ {{:pls:attendance_in_the_pls4.png?nolink&700|}} \\
-Note: This page will update to a synopsis of the claim. **DO NOT CLICK PRINT!!** Printing will lock the entire LP's attendance. You will have to call for an authorization code every time you want to make a change. Wait until the last day of the LP to print the form.
+<WRAP round 60% center important>
-  * Step 6. Click back.
+**Note:**  DO NOT PRINT YOUR ATTENDANCE CLAIM UNTIL ALL STUDENTS ON YOUR ROSTER HAVE BEEN CLAIMED FOR THE LP. NEVER PRINT FOR JUST ONE STUDENT UNLESS DIRECTED BY YOUR SCHOOL OFFICE.
-Note: You can also claim daily attendance for individual students by expanding their folder on the student roster, clicking Reports, and selecting the correct LP Att icon.
+</WRAP>
+===== Part II.  Claiming students individually: =====
+Go to a student>click on the REPORTS tab for an individual student >> choose the Att button for the appropriate LP.
+\\ {{:pls:attendance_in_the_pls6.png?nolink&700|}} \\